Shaze - Executive Assistant to Managing Director

Roles and Responsibilities :

- Work on diverse finance and coordination functions and assisting the MD in financial planning, analysis and reporting

- Management of Board reviews and presentations, covering analysis and alternate inputs to the Senior Management on all performance parameters.

- Assisting the MD in tracking the key business parameters of the business

- Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail if necessary.

- Preparation and review of profitability reports and variance analysis with estimates and projections

- Assist the MD in generating and analyzing business MIS &, Co-ordinating with various functions

- Provide support to the projects on matters relating to effective implementation of business strategy, progress and financial overview.

- To liaise with external and internal agencies, monitoring project progress and acting as key support for each project co-ordination.

- Project progress and budget monitoring

- Manage and ensure execution of specific assignments / projects initiated by the MD

- Ensuring that strategic initiatives are driven across the organization and key projects are tracked and monitored

Preparation and analytical study of various financial reports viz. projected profitability statement, periodic financial report

- Developing project deliverables (presentations, status updates) in developing the firms strategy by performing analysis to deliver relevant and insightful management information, together with assisting in business planning and development

- Coordination with HODs

- Preparation of presentations & reports for the MD

- Interactions with external agencies, consultants on behalf of the MD

- Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.

- Ensure confidentiality at all times.

- Set up meeting and appointments, coordinate to organize venues for meetings, preparing Agenda and MOM

- The EA will be having the super user access in the Navision as well whereby he will be able to approve on behalf of MD.

- Also, EA will be responsible to attend the huddles on behalf of MD and be a communication bridge between the MD & the staff.

Internal Communication :

- Act as interim internal communications liaison and point of contact.

- Help ensure organizational initiatives and projects are successfully communicated to all employees and internal stakeholders.

Specificities :

- Superb written and verbal communication skills

- Strong time-management skills and the ability to organize and coordinate multiple projects at once

- Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems

- Ability to keep company confidences

- Experience overseeing budgets and expenses

Education : Any graduation + MBA from premium institute

Experience : 8 to 10 years

Specific requirements :

- Prior experience as Executive Assistant to MD/ CEO

- Multinational organization's exposure valued