Senior VP - Group Company Secretary

Responsibility :

- report to the chairman and often liaise with board members

- prepare agendas and papers for board meetings, committees and annual general meetings (AGMs) and follow up on action points

- take minutes, draft resolutions, and lodge required forms and annual returns with Companies House, the country's registrar of companies

- ensure policies are kept up to date and approved by the committee

- maintain statutory books, including registers of members, directors and secretaries

- deal with correspondence, collate information and write reports, communicate decisions to relevant company stakeholders

- contribute to meeting discussions, and when required advise members of the legal, governance, accounting and tax departments of the implications of proposed policies

- monitor changes in relevant legislation and the regulatory environment and take appropriate action

- liaise with external regulators and advisers, such as lawyers and auditors

- take responsibility for the health and safety of employees and manage matters related to insurance and property

- develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements

- pay dividends and manage share option schemes and take a role in share issues, mergers and takeovers

- maintain the register of shareholders and monitor changes in share ownership of the company - in a publicly listed company

- enter into contractual agreements with suppliers and customers

- manage the office space and deal with personnel administration and insurance for employees, equipment and premises

- work with external company administrators, directors and auditors

Skill & Qualification :

- Around 20+ yrs experience.

- 10+ years of head of secretarial with experience in a top tier international corporate service firm or Multi-National Company.

- At least 5 years experience in handling international companies in multiple country

- ICSI or ICSA or SAICSA or equivalent professional graduation with Law.

- good verbal and written communication skills

- interpersonal skills and the ability to work well with people at all levels

- attention to detail and a well-organized approach to work

- the ability to prioritise work and to work well under pressure

- the capability to work with numerical information, plus analytical and problem-solving skills

- a diplomatic approach and the confidence to provide support to high-profile company staff and board members

- management skills

- teamworking skills

- integrity and discretion when handling confidential information

- a sound grasp of corporate governance issues

- a commercial frame of mind.