Position Summary :

We are looking for an individual with excellent skills, experience, and knowledge in managing the human resource and logistics administration involving wide-ranging but thematically focussed education-based interventions in multiple state locations with large field staff. The person will be responsible for leading the HR & Admin Unit with a forward-looking perspective under the guidance of the Sr. Director (Governance) and Associate Director HR

Key Responsibilities :

Recruitment

- Contribute actively in planning the recruitment cycle of new requirements and implement them.

- Responsible for coordinating the recruitment process with concerned Units

- Generate offer letters and contract letters for the selected candidates

- Collect documents from employees as per standard checklist

- Maintain the personal files of the positions mentioned above at district level and update them regularly.

- Maintain a database of budgeted positions viz-a-viz current status, number of vacant positions and work towards providing suitable manpower for vacant positions.

- Planning and ensuring systematic induction for all new employees of the designations in consultation with Director (Operations)

Attendance and Leave management

- Track the attendance of all staff day wise as per organization norms and communications.

- Track leave database, eligibility, availed and closing balances of leaves and work from home

- Provide this information on monthly basis to the staff members

- Salary Processing

- Prepare project-wise salary booking distribution sheet in coordination with the Account Unit

- Provide necessary inputs such as attendance summary, leave summary, other deductions employee wise in specified format for processing salary sheets.

- Review and updating of data on regular basis

- Ensure PF and other compliances

Employee data

- Maintain the complete data base of all employees in payroll in specified excel sheet and update them regularly with any changes. Support to come up with an effective HRIS

- Maintain the HR files such as employee personal files, recruitment file, PF related documents

- Maintain and update the organograms. Also support in building strategic roadmap for sustainable staffing structure based on nature and projected volume of work.

Performance Management

- Track probation reviews with timelines and ensure outcomes are communicated formally through letters.

- Communicate the process of annual / midyear appraisals, receive, verify the forms and share the consolidated outcome in specified formats.

- Ensure that contract renewals are done in a timely manner.

Employee Separation

- Ensure resignation letters are received for employees who intend to leave.

- Conduct exit interviews in specified formats and share with Manager HR and admin on a monthly basis.

- Follow up for the clearance certificate and ensure final settlement is done within standard agreed timeline.

Staff Development and Team Building

-Support Sr. Director (Governance) in mapping professional development needs

- Spearheading the process of organising staff meetings and annual Staff Retreat

- Handle employee grievances formally and informally, forward them to concerned department and follow up for resolution

- Ensuring development of staff-friendly environment

Admin matters

- Oversee procurement and maintenance matters/

-Ensuring compliances like stock book entries, asset registers etc.

- Support in improving admin systems and processes with enhanced efficiency.

- In addition, any other context-based matter that may be assigned by Sr. Director.

Qualifications, Skills, and Abilities :

- MBA or PG Diploma in Human Resource Management

- Minimum 8 years of experience handling HR and admin functions, preferably in non-profit organization. At least 5 years of managerial experience.

- Well-versed in compliance requirements regarding HR and admin matters in non-profit sector.

- Good communication skills - both verbal and written.

- Good knowledge of computer - Windows and Microsoft Office applications (Outlook, Word, Excel)

- Fluent in Hindi, good in English

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