Senior Finance Officer - Education/Healthcare/Hospitality

POSITION SUMMARY : Reporting to the Financial Controller, this position is responsible for Overall management of the Accounts payable/ Taxation and Payroll function of the finance department. Including day to day administration of employee and vendor payment transactions and ensuring all statutory compliances related to payroll and taxes. Possess supervisory skills and have experience of working with teams and be capable of overseeing a team of professionals. Be abreast with the changes taking place in the tax structure as advised by the government from time to time and also advising the supervisor on such changes in the tax/ personnel employee related laws and their impact.

POSITION RESPONSIBILITIES Taxation (Employee and Vendor):

1. The all payroll components to be assessed to determine tax eligibility based on defined salaries and benefits, including designing more tax efficient payroll. Ensuring the payroll software is updated with the tax laws from time to time.

2. Reviewing the tax computation sheets based on the investment declaration form (Form 12BB), validate completeness of data as per Sec. 80 of the Income Tax Act. Ensure accuracy of tax computed by the Payroll module and share with employees. Enable monthly tax deductions through payroll software, including filling up tax deposit challans within the statutory time-frame.

3. Possess experience of working through the ERP.

4. Determine and validate tax status of vendors, categorize vendors in SAP to ensure correct tax deduction per Section 194.

5. Ensure GST compliance, as applicable, for vendor payments, which includes determining appropriate GST rates that might have been charged in the invoices, and check HSN numbers where needed.

6. The incumbent should also possess requisite expertise on taxation pertaining to International workers- DTAA eligibility and the related Indian tax compliances.

7. Obtain Tax Residency certificate (TRC) or Tax Declaration from international vendors, as applicable.

8. Facilitate all statutory compliances monthly deposit of taxes for vendors/ employees, including quarterly and annual filing of tax returns. Ensure completion of documentation for annual tax assessment, as per Income tax assessment Notice u/s 143 (1) / 143 (2),by applicable employees. Provide TDS certificates (Form 16A) to vendors, as needed.

Accounts Payable: 

Overall oversee the processing of all vendor payments/ reimbursements and other capital expenditure transactions based on signed contracts.

1. Invoice process-Contractual, Rent & Service invoices.

2. Review & Validate provision for year-end close.

3. Review and check invoices for the tds rate applicable as per the act.

4. Facilitate audit and getting all the schedules finalised.

Payroll & General Ledger Oversee Monthly Payroll Run - Validate the Salary registers for payment for all categories of employees- including contract/ external substitutes/ temporary workers. Compare for changes with the previous month. Ensuring policies and procedures are followed for the release of salary. Thereby ensuring the subsequent GL posting of salary is done accurately against appropriate account heads.

- To ensure the pay is as per the defined salary and benefits as per the Policy manual:

- Updating payroll records in the Financial Software System;

- Processing Emergency loan applications as received from HR from time to time and accounting for the recovery of installments through payroll.

- Review the process of Full and Final settlement payment for the staff leaving company; specially overseas staff.

Manages Provident Fund Accounts of thecompany PF Trust by:

- Reviewing the records for Provident fund and finalising related statutory compliances;

- Assisting with annual audit;

- Ensuring that complete records pertaining to PF withdrawals/loans taken by employees are maintained and preparing MIS reports based on the requirement of the PF Trust;. Performs other duties as assigned by the supervisor from time to time.

Requirements:

- Highest degree being MBA in Finance from an Institute of Repute or a qualified Chartered Accountant with a Bachelor's degree in Commerce and/or Accounting from a recognized University.

- Specialization in Indian direct and Indirect taxes. Experience in US Taxation preferred.

- Extremely proficient in Spreadsheet and ERP based accounting systems. High degree of accuracy/attention to detail

- 6 to 7 years of experience in Accounts payable including payroll and tax related compliances

- Exposure to GST and the related laws and regulations preferred.

- Honed Interpersonal Skills - ability to collaborate, network and communicate with top management of various functions

- Results-based leadership style with strong impact and influencing skills

- Extremely proficient in oral and written English. Ability to communicate effectively to direct and motivate the team and others, maintaining a persuasive and credible presentation style at all levels of the organization. - Analytical, process-oriented with a keen interest to drive continuous improvements

- Strong tolerance for ambiguity, willingness to adapt to change, willing to speak-up and challenge