Regional Project Associate

Regional Project Associate (RPA) - Gurugram

Experience : 3 - 5 Years

Annual Salary : INR 1500000

Work Location : Gurugram, Haryana, India

MUST HAVES : Language Proficiency - The candidate should be JLPT N1 level who can read, write & speak Japanese.

Requirements :

- B.E/B.Tech (EC/EEE/EI/ME)

- 3+ years of overall experience - Hands-on experience in managing large projects and programs

- Understanding of Supply Chain & Logistics industry

- Understanding of Warehousing industry & end to end project management. Experience of a Distribution Centre commissioning

- Multinational customer handling exposure

- Excellent communication and written skills

- PMP, Prince2 or any other Project/Program Management certification is an added benefit

- Good data-crunching skills

- Ability to liaise with various stakeholders in order to drive end to end projects

- Ability to interact with cross-functional teams.

- Strong communication, execution, quantitative skills combined with creativity and negotiation abilities.

- As an RPA - Projects, you will work closely with Regional Project team & you will work as Project co-ordinator for the successful delivery of a project from head office, help the regional project team in all activities from head office.

- RPA will be responsible for 100% Adherence of all project delivery SOPs, handling end to end project management creating and executing project delivery plan and keeping internal and external stakeholders & updating all project key deliverables in confluence.

- RPA - Projects owns complete responsibility of upkeeping of project schedules, managing all shipments, track payment terms and managing invoicing, effort estimations, budget monitoring, resource planning, I&C and testing planning, training & Documentation, successful handover of the project to customer and client services.

Responsibilities :

Pre-Project phase (Concept / Pre-sales phase) :

- Preparing a high-level project timeline

- Work closely with regional teams in creating and reviewing effort estimates for services

Projects planning phase :

- Create project confluence page

- Help regional team in co-ordination with HQ teams for successful internal Kickoff meetings Publish detailed project schedule

- Support regional PM in creating & Updating the detailed project plan

- Help regional team in Publishing Project Charter/team/escalation matrix/RACI matrix

- Create Epic tickets in JIRA & update all delivery

- Updating the budget tracking sheet

- Publishing man-hours tracking reports through clockify

- Help regional team in resource planning and Co-Ordinate any resource requirements from HQ

Projects Delivery phase :

- Attend weekly review meetings and project meetings for all project and support Regional PM to update confluence with notes and action items

- Follow up on Hardware Manufacturing and Logistics

- Coordinate with Supply Chain and Logistics for timely delivery of Hardware at site.

- Monitor all hardware deliverables, identify any gaps in delivery, create JIRA tickets for additional materials requirements, co-ordinate with CSC & Logistics for delivery

- Work with the product manager to ensure the desired features promised are being developed in the RC cycle & update all key stakeholders

- Timely Update to Regional teams for any delays or discrepancies software delivery from Product with close follow up with R&D / Product teams

- Help regional teams with payment receipt / invoicing status

- Update FOC materials tracking and budget monitoring sheets

- Coordinate with Product team for timely hand over of build to verification and validation teams for testing

- Closely monitor the progress of testing and timely update of any delays issues

- Create / Track / Escalate (Issue management) any bugs identified through JIRA

Projects Execution phase :

- Support regional PM in I&C resource allocation and travel planning

- Based on the inputs from RPM on server readiness from the customer side, create deployment ticket in JIRA and co-ordinate & ensure successful deployment

- Coordinate with regional teams Customer HQ teams for integration testing

- Setup and lead war room if required based on RPM request

- Help RPM in tracking UAT test plan

- Help RPM in publishing/updating KPI monitoring and ramp-up plan

- Co-ordinate with RPM for successful closure of NPD tickets and handover of the project to Client services

- Co-ordinate with RPM and publish all the handover signoff documents on confluence and project closure report

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