HR at Poonawalla Fincorp Limited
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Poonawalla Fincorp - Lead - Administration (12-20 yrs)
Principal Accountabilities :
a. Responsible and Accountable for end-to-end facility management at corporate office
b. Execute the FM activities as per departmental and legal policies/guidelines.
c. Implement and build departmental SOPs and guidelines.
d. Oversee the cost and human resource optimisation.
e. Deploy contractual manpower agencies/ staff for FM.
f. Build positive work culture in line with organisational DNAs.
g. Strategize Administration activities as per changing business requirements
Desired Profile :
- Minimum Qualification - Graduate (Preferably master's or FM/ Project Management or equivalent certification)
- No of Experience - 12+ years
Core Competencies :
- In depth understanding of office management procedures and departmental and legal policies
- Familiarity with financial and facility management principles
- Team player with leadership skills
- Keep abreast with all organisational changes and business developments.
Technical Competencies : Technical know how about the MEP services including Electricals, HVAC, Security / Surveillance systems and other office equipment.
Working Relationships :
With all the internal and external customers i.e., team members, Cross functional teams, Leadership team, vendors and service providers
- Facility Management and General Administration
a. Housekeeping, security Travel, Stationary, Courier and other services
b. Ensuring 100% uptime for Technical (MEP) services
c. Space Management
d. Assets and inventory Management
a. Developing organizational Policies
b. Ensure operations adhere to policies and regulations and improving existing policies and guideline.
a. Manage administrative budget and Monitoring Operating expenses.
b. Monthly provisioning of expenses
c. Ensure timely processing and 100% compliance on vendor billing.
- Compliance & Audit
a. Ensuring all the statutory compliances/ applications/renewals and display of the compliance documents
b. Ensuring the lease/service agreements are in force.
c. SPOC for internal/external audits and closure of observations.
- Project Management
a. Scheduling and planning and managing all kind of projects.
b. Delivering all the projects within defined timelines and cost.
- MIS, Reporting & Automation
a. Maintaining all MIS, preparing and publishing dashboards and reports
b. Automation of process
- Resource Management
a. Hiring and training administrative staff and Performance Management of team members
b. Sharing feedback of vendor performance with vendor Management team
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