Piramal - Executive - Accounts Payable

Industry - Pharmaceuticals

Skills - Accounts, Accounts Payable

The Accounts Payable (A/P) Executive is directly responsible for Payables Accounting & vendor/employee payments, besides assisting the Team leader in several other aspects of Payables Management. His / her responsibilities include maintaining vendor ledgers, handling pre-payments to the vendors, resolving account irregularities, periodic vendor account reconciliations, and balance confirmations. The A/P Executive will also administer claims, adjustments and any other accounting transactions related to Payables management. This position involves diplomatic interaction with vendors to assist them with Payables related information as required and ensure on-time payment.

- Receiving invoices from operating departments for payment processing & Ensuring all approvals for vendor payments are duly obtained

- Audit and correctly code AP Trade/IC invoices (both with & without POs)

- Audit and process employee expense reports for accuracy and compliance with company policies and procedures

- Maintain accurate records of all accounts payable transactions

- Ensure accurate & timely payment of vendor, employee & statutory dues

- Periodic Vendor Account Reconciliations and monthly ledger to sub-ledger reconciliations

- Analysis & collection of data for preparation of various financial reports

- Assist in preparation of Central Excise, VAT, CST, Service Tax, PF, ESIC, Profession Tax, TDS Returns, E- Returns etc.

Records Management :

- Constantly Identify opportunities to improve payment process.

- Identifies invoice and purchase order issues which cause reoccurring processing problems and disputed deductions. Work with supervisor to challenge status quo to resolve these continuing problems. Contact the responsible parties to correct the issue, and follow up to ensure the correction was implemented.

- Maintain a systematic workflow that tracks all the incoming invoices until these are successfully paid.

- Provides extraordinary customer service to vendors and employees by resolving disputes.

- Research all items disputed relating to deduction for the shortage, cost differences, return discrepancies, accounts payable violations, terms/discounts, and other miscellaneous vendor issues to establish their validity.

- Maintains an excellent level of verbal and written communication with vendors and the purchase teams.

- Operates in a "team structured" environment assisting with training and sharing expertise and information.

- Participates in developing, implementing and achieving objectives/goals with the Team Lead that are consistent with team Goals.