Milestone Ventures - Administrative Assistant - CEO's Office

Designation: Administrative Assistant, CEO's Office

Location: Gurgaon

Type of employment: Permanent

- Milestone Ventures, established in 1990, has held various interests in chemicals, real estate and technology over the years. In its early days, the firm started out with a partnership with TYCO in the petrochemicals space, and its first real estate project in Gurgaon, earlier known as 32nd Milestone

- The company has since amassed over 100 acres in Goa, 45 Acres in Hyderabad, and 14 Acres in Gurgaon. While a majority of its real estate projects are currently under development, it has delivered over 2.4 million square feet of marquee commercial, retail, co-working and office spaces in the form of 32nd Village in Gurgaon. Some notable tenants within 32nd Village include Google, WeWork, MG Motors, as well as Michelin and marquee brand names in retail including The Piano Man, Greenr and The House of Celeste. 32nd Avenue, a curated retail high street within 32nd Village, has also received the - Best Entertainment and Restaurant Hub, Delhi NCR- by The Times of India for 2020.

- In Goa, 32nd has recently launched its first large scale project in the form of 32nd Beach, a mixed use retail development of 7 acres overlooking the Indian Ocean at Vagator beach.. For this project, 32nd has partnered with The Goa Tourism Department to create the first, curated private beach experience in India. At completion, 32nd Beach will have approximately 46 restaurants, 20 luxury boutique stores, a flea market, and a one of a kind 100,000 square foot ocean-side event space.

- 32nd enjoys bringing in new age firsts to the country, whether that maybe the first automatic bowling alley in Asia, the first microbrewery in India, the world's longest dance party in the world, (the largest platform for booking holiday homes in India) or the first private beach development in India. Its commitment to building products that modernize the urban landscape for India remains a consistent theme in all endeavors.

Find out more on 32nd.com

About the role :

- We are looking for a vibrant, dynamic, and zealous individual who will work closely with the top-level leadership to understand the grass-root level details that are a part of the realm of entrepreneurship. The individual will work directly with the Managing Director of the organization. Shadowing the Managing Director and entrenching in the everyday management of the schedule along with cognitive prioritization of engagements will be a major piece of the key responsibilities for the individual in this capacity.

- This exciting role requires exceptional attention to detail, ability to meet tight deadlines, superior organizational skills, and the ability to juggle multiple critical requests. A high level of integrity and discretion in handling confidential and sensitive information, and professionalism in dealing with internal and external stake holders is vital to the position.

- The successful candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the complete context.

Responsibilities :

- Manage high impact projects directly supporting the leadership

- Coordinate with the top-level leadership for tracking the progress on the current focus areas/processes

- Plan and strategize the daily tasks/engagements/meetings for the senior management

- Discern the priorities as per the current business goals and act as a placeholder for the senior management

- Act as the point of contact among executives, employees, clients, and other external partners

- Manage information flow in a timely and accurate manner

- Provide administrative support to the Leadership Team for managing schedules, appointments, information and communication

- Research, prioritize and follow up on issues and concerns

- Manage, coordinate and arrange travel and travel-related activities, including visa application, price comparisons for flights and hotels and flight routes options

Requirements :

- Exceptional verbal and written communications skills

- Sharp and Intelligent

- Proven experience of at least 5 years in the role of an Executive Assistant or a similar position

- A bachelor's or master's degree in business administration or a pertinent field

- Excellent MS Office knowledge

- Outstanding organizational, stakeholder management and time management skills

- Eye for detail

- Regard to discretion and confidentiality

- Resilient and able to function under demanding circumstances

- Strong analytical skills and ability to communicate data and results