Manager - Office Administration

Designation: Manager - Office Administration

Onsite Opportunity

Job description

Key Responsible Areas:

- Plan and coordinate administrative procedures and systems and devise ways to streamline processes.

- Daily Facility management activities (supplying with everything needed, creating comfortable atmosphere, managing company assets, organising workplaces);

- Manage office supplies stock and place orders including IT PC / Accessories, office supplies, pantry supplies.

- Supporting other daily operations like liaising with all local suppliers/vendors, managing documentation Eg. Vendors pertaining to Office premises maintenance, Transport, Food Suppliers, Security Services , House keeping , Telephones, Insurance vendors , Legal etc.

- Purchase, lease and maintenance of all contracts on various equipment, services and technologies at Hyderabad level including office space and facilities.

- The purchase of equipment and supplies and control inventories and coordinate delivery and collection of equipment, hampers, and other material for employees.

- Schedule, coordinate and arrange all small and big office Meetings and events, including booking conference room venues for special events both in house and external.

- Track and coordinate renewals of regulatory registrations.

- Working with HR to provide local support as required

- Arrange travel and accommodations whenever needed.

- Respond to emergency situations or other urgent issues involving the facility.

Desired Candidate Profile

- 2 to 14 years of overall experience in Facility Management & Operations

- Excellent Vendor Management Skills

- Familiarity with Facility upkeep, structural issues, and grounds maintenance.

- Good negotiation skills.

- Highly organised and able to prioritise workload effectively.

- Good understanding of Industry landscape

- Strong team player and collaborative approach.

- Excellent written and verbal communication skills

- A passionate self-starter able to work with and without direct supervision.

- Ability to solve problems and think creatively.

- Ability to deal with empathy and respect with all stakeholders.

- Very high ethical standards and personal discipline

Soft Skills

- Strong verbal, written communication is mandatory.

- Excellent interpersonal and communication skills, especially articulation of priorities, and progress/results.

- Exceptional relationship management and negotiation skills to deliver a brand-defining experience while effectively managing expectations.