Manager - Finance

Finance Manager will be responsible for

1. Grant Management which includes (but not limited to) preparation of project budget, its approval, booking of project expenses as per the approved budget preparation of UC, updation of MIS

2. Accounts Payable - ensuring timely payment while ensuring the authenticity, integrity, existence, accuracy, authorization and verifiability of all financial transactions recorded in the accounting system.

3. Income Tax - Ensure timely compliance of TDS / ITR / assessments

4. GST - Ensure timely compliance and filing of GSTR - 1 / 3B

5. Accounts Finalization - Preparing of Financial statements as per the requirements of Schedule - III of the Companies Act 2013

6. Payroll compliances like EPF / ESI / PT

7. Banking Relationship

Reporting Relationships

Direct Reporting to - Head - Finance & Admin

Duties and Key Responsibilities

1. Review and ensure completeness and accuracy of all transactions (income, unutilized grants, overheads recovery, accruals, provision for expenses etc.) for the month.

2. Manage the entire process (applicability, deduction, deposit and returns) of employee related statutory payments of PF, ESI, NPS and professional tax etc Ensure accuracy, completeness, consistency and timeliness of all TDS matters including applicability, deduction, monthly deposit and quarterly returns. Ensure compliance at transaction level.

3. Liaise with bankers and manage the banking relationships, access to online banking, account opening/closure, FIRCs, statements, confirmations etc.

4. Manage all payments to vendors and employees and set up SLAs & related internal controls e.g. ensuring that all payments are processed after satisfactory verification of authorizations and submitted supporting documents (invoices etc.), payment vouchers are entered before cheques are issued etc.

5. Ensure accuracy, completeness, consistency and timeliness of all GST matters including applicability, reverse charge, self-invoicing, periodic deposit and returns. Ensure compliance at transaction level.

6. Ensure that all accounting entries are entered on the same day

7. Ensure accuracy of project codes/cost center's and books of accounts while recording transactions

8. Ensure strict compliance with project codes/cost center's, allocation and apportioning techniques for jointly incurred expenses by two or more projects, and update accounting system as per donor/parent company reporting requirements

9. Providing support to the annual budgeting process. Work with functional managers/project managers to ensure the annual budget and annual reforecast is complete, timely and accurate

10. Perform monthly GL scrutiny and do reconciliation of balance sheet accounts and reconcile monthly income and unearned revenue

11. Prepare monthly variance analysis reports (budget vs actual) for each project/division and consolidated report for the organization as whole; interpret the variance and prepare reports highlighting the major deviations with explanatory comments

12. Refine, maintain and develop various reports required by the key stakeholders as per agreed timelines with high level of accuracy and integrity

13. Manage internal and statutory audits, ensure timely preparation of financial statements as per the requirement of Schedule III of the Companies Act 2013 and other related schedules, and ensure timely completion of audits with unqualified reports

14. Review all grant/project agreements to ensure that amounts due are requested as per the mutually agreed timelines. Escalate to Senior Management any overdue amounts.

15. Drive improvement in policies, processes, systems and internal control environment of the organization e.g. segregation of duties, maker checker, masters (vendor, employee, customer, chart of accounts etc.), process improvement, documentation of SOPs

16. Play a super-user role for Tally and ensure full utilization of its capabilities. Improve and manage controls in Tally e.g. access controls, parking/posting of vouchers, password management, report customization, mappings, backups etc.

17. Maintain an accurate and detailed asset register that matches books of accounts

18. Payroll processing

19. Ensure that all activities comply with various legal provisions, ethical standards and industry best practices

20. Any other task assigned by the line manager.