Manager - Facility Management Services

MANAGER, FACILITY MANAGEMENT SERVICES JOB PROFILE

About TresVista:

- TresVista is a leading provider of fundamental and data analytics to financial institutions and corporates

- Founded in late 2006 by former Wall Street investment bankers and private equity professionals

- Strength of over 500 people and growing its client and revenue base at 50%+

- Strong global client base - primarily private equity firms, investment banks, hedge funds, asset managers, corporates, and family offices

Responsibilities Assumed:

- Managing the entire gamut of Maintenance and Facility Management across TresVista locations

- Monitoring inventory of office supplies and the purchasing of new material with attention to budgetary constraints

- Overseeing facility services, maintenance activities and tradespersons (e.g., electricians, vendors, etc.)

- Keeping abreast with all organizational changes and business developments

- Preparing and modifying documents including floor plan, reports, drafts, and emails

- Organizing and supervising other office activities (recycling, renovations, event planning, etc.)

- Managing the technical services, including electrical systems, CCTV, fire systems, safety equipment, inverters, plumbing, etc.

- Negotiating with external suppliers to secure the best service deals

- Planning and coordinating administrative procedures and systems and devising ways to streamline processes

- Recruiting and training personnel and allocate responsibilities and office space

- Assessing staff performance and provide coaching and guidance to ensure maximum efficiency

- Ensuring the smooth and adequate flow of information within the company to facilitate other business operations

- Managing schedules and deadlines

- Assisting in facility expansion projects

- Monitoring costs and expenses to assist in budget preparation

- Ensuring operations adhere to the companys policies and regulations

- Maintaining the duty roster and attendance for the housekeeping, office boys, and other admin staff

- Assisting in resolving any administrative problems

- Performing all other related duties as assigned

Prerequisites:

- Expertise in managing complete facility management including maintenance

- Good research and presentation skills and attention to detail

- Ability to juggle multiple projects with superb accuracy

- Exceptional service skills, including government/municipality work, over the phone and in-person support internal employees and departments

- Tracking Budget Expenses, Staffing, Quality Management, Managing Processes, Organization, Coaching, Communication Processes, Disciplining Employees, Motivating Others, Promoting Process Improvement and Reporting Skills

- PC skills - Microsoft Outlook, Word, Excel, and PowerPoint.

Experience:

- 6-8 years of relevant work experience

Compensation:

- Commensurate with industry standards

Qualification:

- Graduate in any discipline

Job Location:

- Pune