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17/04 Nancy Chettiar
Assistant Manager - HR at Hector & Streak Consulting Pvt. Ltd.

Views:711 Applications:119 Rec. Actions:Recruiter Actions:17

Manager - Administration - Manufacturing Firm (17-20 yrs)

Kolkata Job Code: 1248783

Graduate with 10 - 14 years' experience in Administration & HR Operations with good communication skills as well as leadership qualities to handle multiple office is a must.

Facility Management :

- Design and implement administration processes and procedures

- Review facilities periodically within the budgetary and company guidelines and ensure optimum utilization of the facility infrastructures

- Effective management of horticulture and landscape development

- Plan and manage facility central services such as reception, security, cleaning, waste disposal and parking

- Manage facilities of the establishment (other than office) for rent, electricity, water and all maintenance services.

- Oversee the maintenance of Office Property, Company flats and ensure timely completion of renovation work, wherever required in coordination with Admin / Property Development Cell (as applicable)

Asset Management

- Supervise repair, maintenance & replacement of office equipment's, appliances, furniture, furnishings, and building, etc.

- Monitor & effectively run the communication equipment

- Facilitate asset management of all assets across multiple locations

- Ensure optimum space allocation for workstations and effective utilization of space and resources for new buildings, or re-organizing current premises

Vendor Management

- Vendor management of Housekeeping, Cafeteria, Transportation, Courier, Cab services

- Ensure timely raising & approval of Monthly Debit Notes of Admin & Canteen for Conference expenses (Training Rooms)

- Identify vendors, conduct technical & commercial evaluations, define specifications, and submit recommendations

- Review the records of all the AMC & Rate Contracts

Financial Management

- Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances

- Contracts Management i. e. preparing documents to put out tenders for contractors

- Calculating and comparing costs for required goods or services to achieve maximum value for money

- Provide inputs for budget planning & controlling expenses to ensure that it is approximately within budgeted costs Capex & Opex

Coordination with Agencies

- Liaising with government authorities, Licenses department, local police authorities etc. for smooth and seamless compliance with required statutory and legal requirement

- Possess knowledge of legal documentation, drafting & vetting, compliance and due diligence issues

- Ensure compliance with health and safety standards and industry codes

General Office Operations

- Coordinate with all the departments within the corporate office and all branch offices- Monitor the overall functioning of processes, identifying improvement areas and implementing adequate measures to maximize stakeholder satisfaction level

- Coordinate with all the departments within the corporate office and all branch offices

- Assist in managing Housekeeping, Security, Maintenance & Front desk, Pantry and Cafeteria

- Monitor the overall functioning of processes, identifying improvement areas and implementing adequate measures to maximize stakeholder satisfaction level

- Audit disaster management procedures and incorporate good practices to ensure efficient disaster management

- Prepare comprehensive monthly MIS Reports as per the requirement

HR Related Tasks

- Handle HR Operations

- Assist with on boarding and exit process as and when required

- Supervise and conduct all administration matters pertaining to the HR function

- Assist the HR Team and work in accordance with the organizational objectives

- Ability to consistently and fairly apply appropriate policies, guidelines, procedures and processes.

This job opening was posted long time back. It may not be active. Nor was it removed by the recruiter. Please use your discretion.

Women-friendly workplace:

Maternity and Paternity Benefits

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