Manager - Administration/Facility Management - DTH Company

Main Responsibilities:

- Handling vendor management, corporate administration and coordination with Zones for smooth execution of facility management.

- MIS management & Budget Management:

- Branch Compliance Audit and assurance from Admin perspective :

Administration and Facilities Management:

1. Based in Corporate office and responsible for Facility and Infrastructure, reviews for necessary facility support.

2. Providing support to Zonal Admin in Facility as part of branch upkeep. Supporting Zones in absence of Zonal Admin.

3. Asset Insurance for Pan India branches. Coordinating with insurer in cases of loss/ theft for insurance claim.

4. Part of working members for ISO Audits & FUCO in Risk Management.

5. Getting compliance done in branches through zonal admin as per mandate of compliance team.

6. Processing of Security Deposit on rentals to be issued to Landlord along with signed agreement of property. Maintaining record in file for reference.

7. Sending communication to internal department on new/ relocation/ closure of offices across country.

8. Monthly reporting to compliance as prescribed formats as part of branch reporting.

9. Providing monthly updates to Compliance team on new/ relocation/ closure of offices.

10. Coordinating with procurement team and vendor for registered office boards, cash safe, cash box, fire extinguishers.

11. Coordinating on closure of Audit points of branches.

12. Bill processing of AMC vendors based on the agreement.

13. Guest House management

Vendor Management:

1. Identification of service requirement and providing services by engaging appropriate vendors.

2. Meeting Pan India vendors and vendors mapped to HO for negotiation. Providing information to procurement team for closure of vendors at Pan India level. Getting arrangement done of agreements.

3. Drafting vendor agreement and sending the same to vendors. Getting the same checked at our end, vetted by Legal and sending the same to Risk with details in the format specified. Once checked with legal and risk the same is sent back to vendor for final printing on stamp paper of value as required. Post receipt of agreement get internal stamping/ approving done and copy of the approved agreement to be send to vendor, internal user department and finance for records.

4. Periodic evaluation of vendors and providing management reports

5. Ensure BCP plan for critical services