Position Title: Lead Commercial - Travel & Events

Designation : DGM/ Sr Manager

Division: Lifestyle

Department: Commercial

Location: Thane

Reports to: Head Commercial

KEY PURPOSE OF THE JOB (POSITION SUMMARY) :

The position shall be responsible for the Procurement of T&E for PAN India locations (Offices & Manufacturing sites) & Independently manage approx. 80+ Cr Spend, 100+ Suppliers & 100+ events in a year. The position shall be responsible for developing procurement strategies for a given category, Identifying supplier base, commercial negotiation & contracting with Vendors/service providers and ensuring compliance to contracts. The position will lead commercial activities for the following major categories:

- Group Travel for MICE ( Meetings, incentives, conferences, and Events/exhibitions/Trade shows )

- End to end Event Management for Trade shows, Exhibitions, Townhall, R&R etc

- Travel Management Companies ( TMCs ),Airlines

- Ground Transportation/ Fleet Management - Car Hire, Bus Hire, Ambulance Hiring

- Hotels & Service Apartments

- Forex, Travel card, BTA/CTA etc

- Travel & expense automation thru digitization

KEY TASKS & RESPONSIBILITIES :

- Lead the Procurement of T&E category

- Develop Category Strategy

- Specify sourcing events

- Receive purchase requisitions from Users

- Based on the Category strategy, identify possible vendors from whom the required items can be sourced

- Prepare and release the Request for Quotation(RFQ)/RFI/RFP to the short-listed vendors

- Obtain offers from vendors, and prepare a comparative statement to aid in the selection of vendors, optimization of price and other commercial terms

- Coordinate technical evaluation and carry out price evaluation of quotes

- Develop Internal Cost Estimates for all respective category items

- Prepare the groundwork for negotiation and selection of suppliers for the assigned items

- Negotiate and finalize price for items covered

- Negotiate long term contracts with strategic suppliers to ensure best cost, reliable supply & service support

- Set up Agreements and SLAs with the finalized vendors, specifying finalized rate, quantity, specifications, delivery schedule etc.

- Review implementation of new agreements

- Manage effectively, capital and revenue expenditure within the budgets set, in order to deliver both cashable and non-cashable savings against agreed targets

- Achieve agreed saving targets

- Manage supplier relationships at working level

- Manage positive vendor relationships at the working level to ensure continual support, cost Effective and quality procurement.

- Ensure identification and classification of Vendors on the basis of criticality, tenure of relationship, cost bargaining power and track record of performance on quality and timelines

- Setup and implement Supplier Relationship Management with key vendors

- Supplier performance assessment in terms of cost, quality, delivery and compliance

- Propose and implement Supplier capability development/enhancement

- Maintain coordination with user functions

- Closely monitor post-award contract management

- Enforce supplier feedback mechanism for improvement

- Interface with business units and back-office functions to maximize cost reduction benefits while maintaining or improving customer service and quality

Category Excellence :

- Use technology extensively to increase efficiency & control costs

- Tracking and analyzing spend data & other KPI across categories

- To establish standard reporting system, MIS formats and ensure timely preparation of the same by the team

- To be in touch with latest developments & best practices in the market

- To establish and implement methods and best practices related to the systems and process

- Use the SAP/sourcing platform to drive efficiency and cost optimization in the entire procure-to-pay process

- Focus on usage of technological tools like e-auction/ reverse auction/ Catalogue/Small buy etc to improve efficiency, bring down costs and improve transparency

- Uphold ethical values in procurement dealings and operations, in line with corporate values.

EDUCATION AND EXPERIENCE REQUIRED :

Education: Post graduation in Travel & Tourism/Hospitality or Bachelor in any steam + Certificate course from IHM

Experience: 15-20 Years ( Prior experience in Travel Industry / Hospitality /Large scale event management is must )

COMPETENCIES REQUIRED

- Sound knowledge of T&E category

- Excellent Negotiation and contracting skill

- Commercial skills - Costing, pricing, Taxation etc

- Tech-savvy / Digitally immersed

- Analytical Thinking & Decision making

- Strong interpersonal skill

- Ownership and accountability

- Driving Business Excellence

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