Kalpataru - Assistant Manager/Manager - Procurement (6-8 yrs)
Job Title: Asst Manager / Manager - Procurement (Indirect Spend)
Division/Dept: Group Procurement & Supply Chain Management
Reports to: Vertical Head - GPSCM
JOB PURPOSE
Summary of why the job exists; and how it contributes to the overall mission/objective of the organisation.
- To efficiently Source specified category of indirect spend items at Group level; achieve cost optimization (economies of scale); enhance meaningful partner relations; plan and direct implementation of policies & processes aligned to Group Values which support key business objectives and deliverables; deliver with speed of execution to match the organization pace; to ensure that the internal customer expectations for deliverables in terms of time, cost and quality are met, in line with Business Objectives.
- To continuously scout for synergies across Group and convert into implementable programs.
PRINCIPAL ACCOUNTABILITIES :
Expected end results that must be achieved in order to fulfil this job purpose and the activities that help in achieving these results.
1. Sourcing & Contract Finalization :
- Responsible for Sourcing activity at Group level for the specified categories of indirect spend items such as travel, hotel, communication, Fuels, transport etc..
- Finalize rate contracts with partners such as Airlines, Hotels, Travel Management Companies, Telecom Service Providers, Oil Companies, Transport agencies etc. at Group level; facilitate implementation & administration of such Contracts through respective agencies.
- Develop suitable governance mechanism to ensure that the finalized Contracts are being administered across Group; report deviations and impact thereof.
- Detailed understanding of relevant contractual and legal matters to protect company's interest
- Manage and constantly evaluate partners
2. Spend Management & Cost Savings :
- Continuously review existing cost structure and coordinate with respective Spend Departments (BUs /Finance/ Operation) to identify opportunities and work out the cost reduction possibilities through key drivers like consolidation, purchasing efficiencies, value engineering, elimination and consumption control etc.
- To analyze the spend pattern and identify key cost drivers for the spend and benchmark the same.
- Set up systematic approach for spend control, benchmarking & standardization, drive competitive approach.
- Review and provide updates on the cost reduction programs.
3. Monitoring and tracking cost reduction initiatives :
- Create feasible timelines and monitor implementation of ideas.
- Maintain a track sheet and regularly update the same.
4. Partner Relationship Management :
- Align Partners with Group systems & processes
- Set up periodic meetings & visits at appropriate levels.
- Jointly work with Partners for value engineering & cost reduction programs.
5. Audit Compliance of key processes :
- Ensure compliance of various processes and demonstrate through conduct of internal as well as statutory audits.
- Understand various risks and put systems to mitigate the same
MAJOR CHALLENGES :
Major challenges faced in carrying out this job, and what would be done in order to overcome them.
- Speed of execution without compromising on process adherence - to have simplified processes with adequate controls and automation.
- Geographical spread - to have plan to implement programs at various locations in a timely manner.
- Cost reduction - to find opportunities to reduce cost through alternative sourcing and efficient ways to do the job.
- Alignment with BU Purchase teams - to ensure the Centralized Contracts are implemented without deviations
- Excellent Coordination - to closely interact with BU teams to ensure the deliverables of Group initiatives are met.
KEY DECISIONS :
1 or 2 typical decisions to be made, in the course of this job.
- Finalize & recommend Procurement of Services from optimal source.
- Anticipate & recommend adequate controls to ensure that the Group initiatives are implemented across BUs.
DIMENSIONS
Data, which will reflect the scope and scale of activities concerning this job.
1. Spend: Around Rs. 125 Cr.
2. Geographical span: Pan India; 3 major Group companies; 8 Purchase Units
3. Systems : Multiple across Group such as different instances of SAP
SKILLS AND KNOWLEDGE :
Minimum acceptable proficiency for this job.
EDUCATIONAL QUALIFICATIONS:
Engineering Graduate, CA, ICMA preferably with MBA in Supply Chain / Finance
RELEVANT EXPERIENCE:
6 to 8 years in any professional organization in the area of Procurement & Supply Chain function, Cost Control, Vendor Development etc.
FUNCTIONAL COMPETENCIES:
Commercial and Business Acumen; Negotiation Skills; Process oriented approach; Building & nurturing partner relations with vendors.
BEHAVIORAL COMPETENCIES:
Highest level of personal integrity, Result orientation, Valuing people, Aligning strategies & systems, Facilitating change and innovation; Excellent coordination skills
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