Jubilant Business Services - Deputy Manager - Record To Report

JOB DESCRIPTION

1, PURPOSE OF THE JOB:

To manage transitions and operations within Record to Report process from North America/India.

Responsible for preparing and posting journal entries, quality checking, analysing and reconciling accounts, ensuring the proper recording of revenue and expenses, generating reports and conducting special accounting projects as required, working within the limits of the established policy. Ability to research and prepare variety of tax returns for multiple states/municipalities. Establishes own standards of performance with direct accountability for meeting key deadlines monthly and quarterly as required.

2, DETAILS OF THE JOB:

Designation & Job : Deputy Manager




Level : L2

Business Unit : Jubilant Business Services Limited

Function : Record To Report - Finance

Country :India





Work Location : Greater Noida

Reporting Manager: Manager - R2R Managers





Manager : Head-R2R

Shift Timings - 9AM-6PM

Role Type - Individual Contributor

3, KEY ACCOUNTABILITIES:

Accountabilities Scope of work

1. Transition, Operations and Continuous process improvement - Ensuring smooth transition of activities and completion of documents including standard operating procedures.

- Continuously reviewing the training progress and ensuring all activities are completed and reported through the transition tracker.

- Ensure proper and complete testing is executed as per program prior to the go-live of processes within the Shared Services Centre.

- Work closely with team and stakeholders in stabilization of process post migration and ensure report out on a regular basis.

- Allocate work to team and ensure processing all accounting, reporting and close as per agreed Service Levels.

- Review general ledger and sub-ledger on a regular basis. Consistently review all balance reconciliations, variances and explanations.

- Act as an SME for the team to appropriately account and record all entries as per accounting standards and policies.

- Review processing and appropriate recording of assets including fixed assets invoices, prepaid invoices and works closely with accounting teams to ensure process completeness.

- Review reconciliation of balance sheet and control accounts,

- Support end of month procedures including sub-ledger close and provide reports/documentation as necessary. Analyse and review accounts to ensure completeness before closing.

- Ensuring high quality of service delivery and Controls and managing all Service levels agreed with stakeholders wrt processing turnaround and quality parameters

- Prepare monthly dashboards and ensure they are reviewed within Shared Service Leadership and participate in stakeholder review meetings and drive as necessary.

- Lead and support all audit programs I.e. statutory or Internal Audit programs.

- Support all local audits

- Hold regular meetings and work groups to integrate processes, communicate issues, obtain approvals, resolve issues, and maintain specified level of knowledge of new developments, requirements, policies and regulatory guidelines.

- Good understanding of NA Tax, GST, TDS and basic provisions

- Act as an SME during the transition and operations management

- Taking lead in all operations issues and ensuring they are reported to the line manager and stakeholders and keeping track of the resolution and communicating back to the teams.

- Participating in ideation process within the organization and ensuring processes are consistently improved by bring in fresh perspective and improving efficiencies

- Perform other related duties as assigned.

- Travel as necessary

2. Training and development

- Taking active participation in the training program during migration of processes and enduring management of Standard operating procedures ensuring preparation and updates as per scheduled timings.

- Participate in Corporate training and development programs on a regular basis as assigned or self-nominated

- Ensure training to the team on all issues related to quality and checking time that the documentation is updated

3. Issue Resolution

- Ensuring taking lead in issue resolution working closely with Finance, Treasury, Controllers, Business Operations, to get timely resolution of issues.

- Track all invoices that have issues, manage aged GRNs and supplier invoice aging not processed for payment and proactively report issues

4. People Management

- Interview, recommend hire, train and supervise assigned staff

- Provide leadership and direction to staff and assist in the investigation and resolution of problems

- Evaluate performance and provide counseling and coaching to employees

- Assist in personnel actions, such as promotions, transfers, terminations, or disciplinary measures

- Maintain harmonious employee/employer relations

4, KEY INTERFACES

External Interfaces / Internal Interfaces

Suppliers / Customers (As necessary), Banks Accounting and Finance, Treasury, Tax, Internal Audit, Business Operations

5, EDUCATION & EXPERIENCE

Education Qualification (Highest) with Target Institute(s) - CA




Desired Certifications :- Lean/Yellow Belt, White-Belt , Six Sigma

Experience Range :- 5-7 Years

Desirable experience : 





- Understanding of Shared Services and experience working for India processes

- Transition experience will be handy including knowledge on processing GST

6, SKILLS REQUIRED:

Skills - Description Proficiency Level

(General Awareness; Working Knowledge; Functional Expert, Mastery )

Functional Skills- SAP Understanding and Pharma/Manufacturing experience will come handy

- IndAS Functional Expert

Behavioral Skills

- Team Work and time management

- Excellent verbal and written communication skills

- Strong Orientation and multi-task skills

- Customer focused and team focused Functional Expert

- General Awareness: Knows the fundamental or general understanding of concepts.

- Working Knowledge: Has broad / working knowledge of the subject. Candidate should use these concepts in day to day practices.

- Functional Expert: Candidate is certified functional expert with strong knowledge on concepts.

- Mastery: Candidate is subject matter expert and has command over the subject/ concepts.