IndoSpace Development Management - Assistant Vice President - Administration

Location : Mumbai

Experience (In yrs.) : 5-8 Yrs.

Specific Experience :

- Exp. In corporate office administration and maintenance (Mumbai & Multicity)

- Knowledge of statutory compliances is must

- Experience of at least managing the office space for more than 15 thsd. Sqft

- Service or construction industry

- Experience in Hospitality & Travel Management

Basic Qualification - Graduate/Post Graduate in Any field

Technical Qualification :

- Office Maintenance certification or knowledge is must

- Knowledge of ERP will be an added advantage

- Needs to understand Legal approvals (office agreement / statutory approvals)

Skills :

- Should have experience in driving the administration function

- Fluency in English language

- Communication

- Team Player

- Leadership

Job Responsibilities :

Core Responsibilities :

- Responsible for Office administration & its space management, stationery management, security management and maintenance

- Create and monitor yearly budget for function and budget Vs actuals controls

- Management of outsourced manpower, Vendor Management, including finalization and execution of rate contract/AMC with cost efficiency.

- Office upkeep and managing soft and technical services for creating congenial work environment for employees

- Manage all the vendors registration and their payments

- Responsible to create and circulate Administration MIS

- Manage Travel, Transportation, Telecom, Internet & Hotel corporate tie ups and bookings/arrangements

- Responsible for tie up with insurance companies and renewals

- Responsible for all Office statutory compliances applicable as per law and timely renewals and documentation

- Liasioning with government offices for statutory compliances

- Set up of Multi city / town offices, guest house, chummeries etc.

- Support peer teams in employee engagement programs like sports/ outdoor/ offsite/ family day events.

- Create a safe work environment for all employees/ outsourced employees.

- Basic knowledge about disaster management & business continuity process (BCP)