Key Accountabilities

List the expected end results that must be achieved to fulfil the job purpose and the activities that help in achieving these results.

Accountability Cluster

Major Activities / Tasks

- Develop vendor categories as per specific requirements received from users and ensure procurement of quality material at optimal rates.

- Evaluate vendors for specific requirements

- Seek quotations from multiple vendors

- Check if vendor is capable to provide required material/service and quality.

- Examine requirement trends, supply markets and attempt to get the greatest value without sacrificing quality

- Ensure vendor is compliant to regulatory/ethical requirements and support vendor on-boarding in SAP systems.

- Negotiate with selected vendors ensuring compliance with procurement guidelines wrt number of quotations from approved vendors to ensure competitive rates.

- Set/Follow the formats to process documents for comparison and quality approval.

- Provide comparatives and negotiate rates on the based on available competitive quotations or auctions

- Generate RFX documents and coordinate for responses and collate the same

- Ensure quality and specification are met as per requirements

- Benchmark prices/services/payment terms with comparable vendors.

- Adoption of best practices to improve process efficiency and productivity.

- Create rate contracts and maintenance contracts to automate ordering process

- Provide comparatives and enter into agreements

- Generate best value through use of spend analytics and automation of processes

- Ensure availability of contracts in the system for faster processing of the PRs

- Monitor requests against contracts and ensure quick approval of orders

- Demonstrate domain specific knowledge.

- Monitor and control list of open PR lines to ensure delivery within requested/agreed timeframes.

- Provide details as required to get visibility of spend

- Generate and share MIS with critical inputs and intelligent commentary

- Generate & Review weekly reports with help of manager.

- Report deviations and take corrective actions

- Monitor delivery status of critical and high value items.

- Payment follow up with local finance when required

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