Head - Procurement - Semi Government Firm

Purpose and Scope of Position

The position seeks to hire a professional who will be responsible for the procurement of goods, services and consulting. This position is responsible for overseeing execution of agreements with vendors, including the creation of EoIs, ToRs, RFPs, and other bid / tender documents and support technical evaluations. Additionally, the person will be responsible for cost effectiveness and alignment with procurement manual and assisting in audit queries.

Duties and Accountabilities

- Oversee procurement of goods, works, services and consulting as per the procurement guidelines in an effective and efficient manner

- Manage the procurement process to float the Tender/ EOI/ RFP / RFQ and select the agency/product, etc.

- Finalize vendors for the activity, negotiate the commercial terms, deliverables and coordinate with vendor and user department

- Execute agreement with vendor through the Legal team as per agreed terms in Tender / RFP/ RFQ and facilitate issuance of PO/Work order

- Maintain record for Audit purposes, respond to queries raised by Auditors for procurement the Goods, works, services and consulting

- Liaison with related project team to analyze and define the user requirements/ division requirements for various ToRs. Participate in various project team meetings or visits.

- Define the most efficient procurement method, cost, funding source, expected timeline and expected output by liaising with relevant stakeholders.

- Suggest stakeholders involved in the project on the most efficient methods and identify the risks to the procurement activities.

- Supervise the procurement team during bidding period by advising the team to respond to questions from bidders and issue amendment/s to the procurement documents in accordance with relevant clauses of the Bid and RFP.

- Advice staff on all necessary file noting for approvals and other action/s as delegated by the reporting officer in the procurement-related context.

- Support the technical evaluation teams in various departments involved in the project in evaluation of technical proposals and bids, preparation and/or review of bids/ technical evaluations

Selection Criteria :

- A Post Graduate degree(s) in science, humanities or business administration from a recognized academic institution.

- Minimum of 14+ years of experience working on procurement of goods

- Candidate shall have proven experience in e-procurement and shall be well versed with relevant SAP modules.

- Should have experience of Government Liasoning.