Job Opening - Marketing Operations Head - Leading Oil and gas Company - Mumbai

1. JOB PURPOSE

- To meet demand of retail network in time through various own & hired supply locations in right Quality and Quantity ensuring Marketing Profitability.

- Statutory and Safety compliance at own & hired supply locations

- To ensure IT infrastructure at the locations and proper training of location officers in SOPs, IQCM and SAP.

- Ensuring adherence to safety and security guidelines at own & hired locations.

- Ensuring conducive relationship with terminal service providers for smooth conduct of activities

- Ensuring timely availability of various resources and consumables at supply locations

- Close monitoring of location performances wrt TAT in loading, Quality & Quantity Assurances, other operating parameters etc and ensuring timely actions for required corrective actions.

- Ensuring timely replenishment of stocks

- Inculcate safety culture among Depot Operation team, Transporter and TT Crew

- Ensuring actions to keep transit as well as operating losses under control.

- Review of facilities required at new proposed/upcoming depots and provide required inputs to ensure development of facilities in desired manner.

2. ORGANISATIONAL CHART:

Reporting to Head Depot Operations

3. ACCOUNTABILITIES & RESPONSIBILITIES:

ACCOUNTABILITIES :

ACTIVITIES:

1. To meet full Demand of Sales Team - Ensuring uptime of facilities and commissioning of new own depots

2. Logistics - Ensuring proper utilization of TTs and assessing additional requirement of TTs for timely augmentation of fleet.

3. Statutory and Safety Compliance - Timely filing of returns/renewals

- Use of Proper PPEs and safety compliance as per Norms at Locations

- Ensuring timely inspection of depots and follow up for compliance of observations

4. Agreements with Service Providers - Timely signing/renewal of Agreements

5. Ensuring timely availability of consumables and various equipment at locations - Coordinating with concerned departments for timely replenishment

6. Co-ordination with Railway - To understand various policies and updates to address operational and commercial issues with Railway at various own depots

7. Ensuring adherence to SOPs and guidelines - To ensure timely inspections of Depot

- Follow up for materialisation of observations to achieve operational excellence

8. Inculcate Safety Culture - To drive safety culture among Depot Managers

- To encourage Transporters and TT crews in driving safety in their acts

9. Optimisation of Stock Losses - To monitor and analyse transit losses and ensure timely actions for corrective actions to minimise

- To monitor and analyse storage and operational losses and ensure timely actions for corrective actions to minimise

10. Providing inputs and review of facilities at upcoming/new depots - To review various documents and drawings and provide inputs for required corrective actions right from design and detail engineering of the facilities.

- To commission upcoming facilities.

4. KEY CHALLENGES:

- Safe and secure handling of products

- Keeping transit and operational losses under control

- Augmentation of TT fleet with focus on utilization of higher capacity TTs

- Driving safety culture among operating personnel, contractors, transporters and TT crews

- Maintaining transparency in release of product and utilisation of fleet

- Providing timely inputs to project team.

- Safe commissioning of facilities

5. KEY DECISIONS:

A. Made by Jobholder:

1. Taking decisions on day to day Operational issues.

2. Optimal utilisation of resources viz. TTs, Depot Managers etc.

3. Maintaining desired stocks at locations through advance planning.

B. Recommendations to superior:

1. Actions required to ensure adherence to contract terms/statutory guidelines.

2. Development/Augmentation of facilities

3. Requirement of any adjustments in supply plan.

6. INTERACTIONS:

A. Internal Interactions:

1. Sales Team/Terminal and Depots

2. Accounts/ Commercial/Indirect Taxation Department

3. IT Team

4. Coastal Team/IST

B. External Interactions:

1. Terminal Operators

2. Railways

3. Transporters

4. Contractors

5. Public Administration

7. DIMENSIONS:

A. Financial Dimensions:

1. Timely placement of product

2. Ensuring supplies in time

3. Adherence to SOPs

4. Healthy relationship with Terminal Operators, Railways and key vendors

B. Team Size:

8. SKILLS & KNOWLEDGE:

A. Educational Qualifications & Certifications:

1. Engineering Graduate preferably with degree/diploma in Operations Management

B. Relevant (Functional/Level) & Total Years of Experience:

Relevant Experience: Minimum 15 years with five years of functional experience in Oil Industry in operating petroleum handling depot/terminal/port facilities

C. Functional Skills:

1. Knowledge of supply sources viz. Refinery/TOPs/Depots/Terminals of Indian Oil Industry and geographical spread of India.

2. SAP SD and MM module

3. Awareness of Oil Industry Manuals/Guidelines wrt quality, quantity like IQCM,OISD, MDG, TDG

4. Awareness of Statutory Requirements/Railways Operation/Commercial Rules relevant to Oil Industry

D. Behavioural Skills:

1. Negotiating Skills

2. Customer Focus

3. Project Management and Nurturing

4. Inter-personal Skills

5. Operational Excellence

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