Head - HR & Administration - Export/Import

- To supervise & entirely manage the Human Resources related & Administration functions across all locations and all divisions of co.

1. Covered under Measurement Metrics section.

2. Actual KPI's (Key Performance Indicators) would be finalized upon Onboarding.

Human Resource & Development

1. HR Business Partner :

- Understand business plan for strategic planning

- Understand Organizational dynamics

- Develop & execute HR policy

2. HRM- Human Resource Management:

- Build resource /skill set matrix

- Evaluate resource at hand

- Develop sourcing plan

- Build Channels for sourcing

- Create proof of resource database

- Screen candidates

- Interview- Identify - Select - Negotiate- Close-

Onboard- Train.

3. Performance Management System:

- Job Description

- Organogram

- Key result area/key performance indicators

- Performance update & Feedback

- Annual Appraisals

- Performance Rating (Bell Curve).

4. Compensation :

- External (industry) benchmark

- Internal Benchmark

- Consistency management

- Define Grades & Responsibilities

- Define Grade wise Salary bands

- Develop modular for performance based/variable pay

- Identify star performance

5. Statutory Compliance:

- PF

- ESIC

- PT

- Other statutory work

6. Develop Manage Comprehensive - Payroll- system

7. Manage TAS - Time Attendance System

8. Others

9. Training & Development

- Generic

- Skill Based

- Career Development

ADMINISTRATION:

1. Site Management : ( Functioning/ Utilities/Connectivity/Housekeeping/Security)

- Offices

- Stores

- Factory

- Warehouse

- Others

2. Transport & Fleet Management

3. Travel Desk & Concierge

4. Utility Management

5. Material Sourcing & purchase Management

6. 3P Negotiation Agreements & payments

7. Occupier Compliances - Storage, Fire, Site etc.

8. Infrastructure Management & Maintenance

9. Vendor Management

10. Bill Scrutiny & payment in consultation with accounts

11. Budgeting & cost control

12. Align with business plan to plan resources & support.

13. Others

Measurement Metrics

Human Resources :

1. Onboarding of employees with complete filing

2. Talent Acquisition within the stated budget

3. Controlling & managing the talent with minimal attrition

4. Effectively managing the PMS

5. Controlling the Leave & Attendance Management

6. Disbursing Salaries/ Incentives on Time & adhering to the statutory

7. Identifying & Implementing training & development

Administration :

1. Reduction in cost & not exceeding the approved capex

2. Timely renewal all AMC's & agreements

3. Sourcing the best & cost effective material

4. Controlling all the licenses & compiling with the govt authorities

Desired traits/competencies, if identified :

1. Thorough understanding on all statutory matters, licenses & government matters

2. High on networking skills

3. Ability to lead & manage terms across locations

4. Effective written & verbal communication skills

5. Ability to influence & negotiate with peers, partners & vendors

6. Amiable in presentation & approachable

7. Basic appreciation skills of finance of cost

Preference to candidates having exposure to family business