Head Finance and Administration (not-for-profit organization)

This is a position for someone who has eye for detail and is resourceful and proactive. Prior knowledge and experience of leading Finance preferably in not-for-profit organisation is desired. The ideal candidate will exhibit judgement and the ability to excel in multi-cultural environment.. Will foster and maintain the necessary internal/external relationships including the senior leadership.

Qualifications

- CA and or MBA/PGDM Finance

- Post qualification experience of around 12-18 years, working in a senior financial position.

- Experience of working in an international organization or NGO/not for profit organisation

- Knowledge of US and Indian laws, particularly accounting, tax and investments

- Proficient in technology and financial dashboards

- Interpersonal skills with excellent command in written and oral communication

Responsibilities

Scope: Reporting to the Head of the Institution, Head Finance and Administration is primarily responsible for handling the financial and physical aspects of the operations. The individual works closely with the Board Members. And is assisted by a team of senior professionals from finance, facilities, procurement and other services looking after operations and business services (accounting, budget, payroll, purchasing, travel), security, facilities (capital projects, maintenance, housing etc.

Finance:

Leading budget making exercise based on overall plan for the organisation and explaining budget implication to all stakeholders.

Monitoring actual and budget.

Short and long term financial planning

Short term and long term investments

Accounts:

Preparation of monthly fiscal reports, FICA, and final accounts and Provident Fund for the Board.

Manage reserve funds and working capital for operational expenses.

Update and ensure that Internal Control Manual procedures are followed, and comments of the annual external audit are followed up on immediately

Review and maintain appropriate insurance coverage for the assets and liabilities

Purchase: Oversee local and overseas purchasing and shipping agents

Review and approval vendors, contracts and purchase orders

Seek competitive bids for all major expenditures for equipment, supplies or services and prepare comparative analysis of service contracts for approval

Keep records of service contracts while monitoring service

Others:

Evaluate employee performance and recommend training

Make recommendations for improvement of office operations and job performance

Ensure Board policies on Business Operations are adhered to including review and updating the Business Office procedures and documenting them as needed

Liaison:

Facilities, Security, Transport, Food Services etc

This job description is intended as a representation of the primary responsibilities of and qualifications for this position. The job description is not intended as inclusive of all duties an individual in this position might be asked to perform or of all qualifications that may be required either now or in the future.

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