Head - Administration - Retail - Ex Defence

Eligibility Parameters : Min 15 years of relevant experience

Education Qualification :

- Minimum University degree in Graduation/PG / Graduation equivalent/ Defense studies

Desired : From a defence Background/Ex-Service Man

Reportees : Unit Administration Heads

Required Competencies :

- Planning & organizing

- Influencing

- Financial awareness

- Business knowledge

- Teamwork

Key Accountabilities/Responsibilities :

- The most important end-results for which an incumbent would be held responsible at the end of the year.

- Managing administrative activities in coordinating with internal & external departments for seamless business operations.

- Administrative Support : Provision of adequate Human Resource, Office utilities, Logistics arrangements, Facilities maintenance, tackling all disciplinary issues with suitable action, Conduct of Timely Meetings, Vendor Management, issuing of necessary Orders, Circulars & Notices, Monitoring the work of outsourced staff.

- Record Management : Maintenance of Company Records chronological records with segregation and grading of top priority correspondences, Classification of Files, Documentation, Archives etc.

- Liaison and Coordination : Liaison with Govt. Departments and Ministry for the compilation, circulation and dissemination of required information.

- Dexterously handled employee services like negotiation of facilities management, cafeteria, mobile phones, data services etc.

- Prepare annual budgets for all departments at all sites.ensure cost implication, motivation and training of team to maintain costs within budgets.

- Hold responsibility for service-quality standards and adherence to budgetary restrictions of Security,

- Vendor Management : Negotiates and collaborates with vendors for providing Housekeeping and Security services within budgeted and as per quality standards.

- Responsible for setting checkpoints for ensuring upkeep of customer service facilities at stores.

- Manage and supervise coordination within support services to deliver on required quality standards & as per Standard Operative Procedures

- Provide safe & secure environment in the office premise for associates and customers Planning all security protocol and monitoring system, material management, emergency systems etc.

- Handling Legal matters and logistics - Act as custodian of all government and statutory compliances.