Career opportunity with leading organization for GM/DGM-Administration

- Preparation & management of CAPEX and REVEX budgets for the given region in compliance with VFAR. Conduct variance analysis of budgets periodically

- Provide uninterrupted logistic support (stationary, printing, courier service etc.) to operations

- Ensure efficient facilities management in Company guest houses, pantry/ cafeteria etc.

- Responsible for management of cafeteria including provision for refreshments and basic amenities such as restrooms, first aid etc.

- Responsible for the procurement of landline, video conferencing and cell phone communication equipment.

- Ensure efficient vendor performance evaluation and commercial negotiation. Ensure timely payments to vendors, landlords etc.

- Ensure the identification of premises and legal compliances before signing L&L agreements and monitor refurbishment / repairs & maintenance for the region

- Ensure timely insurance and renewal of property and premises

- Ensure proper accounting and documentation as per internal and external audit requirements.

- Roll out of Major Refurbishment Projects. Involvement in infrastructure projects to monitor the refurbishment costs, progress and completion where resources are required at multiple sites or multiple resources at a major site.

- Maintain register for office equipment and Memorandum of Assets for Furniture and Fixtures.

- Ensure compliance with service level agreements for all administration facilities and ensure that regional administration team's performs to the optimum satisfaction of all stake holders

- Ensure legal compliance while procurement of office materials and capital goods

- Ensure compliance with information security policies and procedures

- Ensure compliance with ISO 14001 by efficient management of power, AC systems, generators and amenities like water, etc.

- Ensure compliance with ISO 9001 processes and procedures with respect to administration.

- Maintain documentation of assets to assist finance in reconciliation with SAP

- Ensure submission of Admin related MIS reports and monthly reports of expenditure on stationary, refreshments, etc.

- Ensure procurement details are stored in SAP.

- Liaison with mission for provisioning facilities management at their end

- Ensure proper training of Admin staff and outsourced vendor staff.

- Ensure Internal customer satisfaction of all stakeholders

- Ensure judicious use of natural resources

- Adhere to the environment health and safety policy/objectives and guidelines of the organization.

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