Finance Controller/General Manager - Export/Import Business - CA

Finance Controller/ General Manager - CA must (Mumbai India)

Exp : 10 to 17 Years

About :

- This role is with a MNC based in Hong Kong and is the logistical and quality control centre for the group's exports & imports. Exports include products such as paper and engineering equipment.

- They also specialize in sourcing various raw materials (food chemicals, food emulsifiers, various edible agents and general food ingredients) and production machinery (process, packaging, agricultural) for a wide range of food products.

Location : Mumbai, India

Qualifications :

Mandatory Qualification : Bachelor's in Accounting

Professional Qualifications/ Certifications : Chartered Accountant

Preferred Qualification : MBA focusing on Accounting

Years of Experience : atleast 7 to 8 years post CA

Years of relevant/ functional experience : 5+ years at manager/senior level

Other Experience :

- Global multinational corporation experience.

As a Finance Controller, you will be an integral part of our finance and accounting team, working closely with experienced professionals and you have to :

- Ensure that the financial policies/procedures of the company are implemented efficiently and in line with generally accepted accounting practices.

- Manage the finance process unit and to develop and implement a modern cost-effective accounting system that will meet the challenges and objectives of the organisation.

- Provide operational & financial information and decision support to functional units (e.g., KPI analysis periodic operating reports and forecasts, budget monitoring and control).

Key Responsibilities :

Operational :

- Timely preparation of month end Profit & Loss Account, Balance Sheet and management notes as per accounting practices and standards (IFRS) along with all schedule, assumption and variance analysis latest by 5th of every month.

- Preparation of fund flow and cash flow statement including fund application / movement analysis.

- Efficient and effective utilization of BPO accounting services including MIS reporting and monitoring.

- Timely preparation of annual income and expenditure budget based on business plan and past trends.

- Ensure timely transactions processing and accounting including verification, validation and authorization as per agreed upon process.

- Ensure propriety of financial transactions with preventative controls including pre-audit, verification, validation and accuracy check for all payments including (P2P - Procurement to Payment Cycle with three way match of Purchase Order - Invoice - Goods/Services Receipt Note).

- Work with external auditors and ensure Financial Statements are audited as per regulations.

- Liaising with external institutions - Banks, Tax Departments, Rating Agencies, Auditors and others on the financial and legal matters and other statutory and non-statutory compliances.

- Working with banks for various financial and loan transaction and providing necessary documents for LC/BC creation, other Export & DP related documents.

- Opening and discounting of foreign letter of credits.

- Fund flow and Export Finance management.

- Applying extension of banking credit limit.

- Timely accounting and reconciliations of all income and expenditure transactions including bank reconciliations, debtors' reconciliations, creditors reconciliations, inter-company, and inventory reconciliations etc.

- Identify, analyse, report and regular follow-ups on any open items in reconciliations to mitigate risk from any invalid financial transactions or working capital blockages.

- Identify, analyse, report and follow-up on ledger scrutiny of key accounts.

- Timely capitalization of all fixed assets including maintenance of Fixed Assets register and physical verification of Fixed Assets on yearly basis.

- Provide value adds to management in terms of any major capex - from ROI, Pay-back period, buy vs. lease and cost benefit analysis.

- Regular compliances of local taxation and regulatory laws and regulations with the help of external consultants and in-house expertise.

- Identify, analyse, report and follow-up on risk from taxation and regulatory non-compliances and suggest appropriate legal ways for risk mitigation with the help of consultants and experts.

- Identify and suggest taxation plan and measures which optimizes benefits available under different laws, schemes and regulations.

- Regular and timely compliances and payments of tax to have minimum or zero penalty and fines from non-compliances.

- Timely payment of Direct, Indirect Tax & Statutory dues.

- Filing of statutory return - GST, TDS, Income Tax, Profession Tax, PF, ESIC etc.

- Coordination with Consultant & Statutory Authorities for scrutiny and regular assessment.

- Preparation of working capital monitoring reports (stock statement, FFR etc.) for the Banks.

- Preparation of monthly projection of fund inflow & outflow. Give regular update to management about fund position.

- Maintain a system of policies and procedures that impose an adequate level of control over treasury activities.

- Controlling LC opening and payment on due date.

- Review export documentation submission with bank and realization of inward remittance and also managed import payment with regulatory compliance.

- Authorization of online payment and control over offline fund outflow activities like payment to Vendor, Salary, Statutory dues, internal transfer of group and associate company).

- Liaising with Banks for daily routing banking like fund transfer, RTGS/NEFT and also coordination for FD open and negotiation for the Interest Rate.

- Ensure compliance with internal control procedures in performing day-to-day transactions processing.

- Formulation and adherence to policies and procedures in the organisation.

- Maintain and manage General Ledger according to defined accounting principles.

- Manages and maintains on-going and period-end ledger postings in an accurate and timely manner.

- Liaise effectively with the external auditors to ensure that efficient and effective audit process is carried Out.

- Monitor organisational cash flow and liquidity to ensure the availability of funds required financing business operations, business plans and budgets.

- Track and control consolidated cash flow.

- Manage Taxation and provide taxation reports.

- Supervise the creation and maintenance of master data for new / modified assets, depreciation rules etc in IT systems, determine depreciation provisions, and process on-going transactions (asset capitalization, asset sales, depreciation and amortization etc.) and reports assets/depreciation details.

- Management and timely payment of salaries.

Strategic :

- Participate in business strategic planning process and define strategies and business plans for the Finance & Accounting process unit (1,3,5 years).

- Define and communicate corporate accounting guidelines, including chart of accounts, periodic closing schedules as well as reporting requirements.

- Define and monitor internal KPIs (e.g. working capital ratio, interest cost, debt/equity ratio, ROI, etc.) based on finance unit's strategic plan.

- Present financial report to management.

- Prepare and manage budgets and ensure minimal negative variances from budget.

- Research and evaluate alternative funding options (e.g. factoring, leasing, etc.).

Key Accountabilities :

Financial :

- Finance risk mitigation plan (1,3, 5 years)

- Timely filing of taxes.

- Zero legal penalties.

- Timely accounting reports.

Operational :

- Financial and legal compliance.

- Payroll and reimbursement processing on time.

- On time processing of vendor/supplier payments.

Skills :

- Behavioural

Leadership & Mentoring :

- Leads a team with sound ethics and integrity, ensuring all members are working towards common goals and supports the development of all members.

Strategic Thinking :

- Exhibits a strong business acumen and can connect trends to business goals & strategy.

Planning & Results Orientation :

- Is focused on achieving results through planning, organisation and resourcefulness.

Communication :

- Expresses thoughts and emotions objectively to ensure messages are provided for achieving results and sets expectations appropriately.

Interpersonal Skills & Conflict Resolution :

- Maintains relationships with internal and external stakeholders, peers and colleagues, and ensures conflicts are resolved with the objective of achieving business and mutual goals.

Team Skills :

- Building a trusting, open and collaborative culture within the team where mutual respect and fairness is considered important.

- Global & Diversity Mindset: Encourages and is open to a diverse team, cultures, perspectives, experiences across multiple countries/regions to foster a productive environment.

- Innovation and Creativity: Goes beyond the conventional, questions the status quo, "thinking outside the box", with a willingness to take risks and implement creative solutions to achieve business goals.

- Technical / Functional/Industry

- Budgeting

- Financial Analysis & Interpretation

- Financial Accounting

- Financial Management & Corporate Finance

- Management Accounting

- Tax Management

Knowledge of IFRS :

- Working knowledge of financial software and MS Office.

- Excellent time management and organisational ability.

- High level of attention to detail.