Facility Manager

Role: Facility Manager

Type: Full Time

Location: Onsite

Payroll: Permanent and On Roll

Job Description:

- Develop and implement a facility management program including preventative maintenance and life-cycle requirements

- Conduct and document regular facilities inspections

- Ensure compliance with health and safety standards and industry codes

- Allocate and manage facility space for maximum efficiency

- Coordinate intra-office moves

- Supervise maintenance and repair of facilities and equipment

- Oversee facility refurbishment and renovations

- Plan and manage facility central services such as reception, security, cleaning, catering, waste disposal and parking

- Implement best practice processes to increase efficiency

- Obtain quotes and tenders from vendors and suppliers

- Calculate and compare costs for goods and services to maximize cost-effectiveness

- Negotiate contracts to optimize delivery and cost saving

- Coordinate and monitor activities of contract suppliers

- Manage contractor and vendor relationships

- Manage and review service contracts to ensure facility management needs are being met

- Ensure delivery schedules, quantity and quality criteria are met

- Check completed work by contractors and vendors

- Verify payment and invoicing match contract pricing

- Plan and monitor appropriate facility management staffing levels

- Ensure efficient utilization of facility maintenance staff

- Performance manage, develop and train staff

- Prepare and track facility budget

- Monitor expenses and payments

- Generate and present regular reports and reviews of facility-related budgets, finances, contracts, expenditures and purchases

- Develop and implement cost reduction initiatives

- Advise on and monitor energy efficiency

- Oversee environmental health and safety

- Assure security of the facility

- Respond to facility and equipment alarms and system failures

- Provide prompt response to requests and issues from facility occupants