Facility/Administration Manager - Industrial Product Firm

Responsibilities:

- Management of a wide range of issues, from strategic facilities vendor contracts management to input on day-to-day operations

- Take charge of the site's budget, accounting and financial operations (This may be an overlap. Accounting and financial operations are done by our accountant. I also work with Jeremy on Opex. So, this wil just be related to facilities cost tracking and providing inputs to finance/Opex team)

- Ensure timely & quality delivery of all facilities services to employees

- Procure & Maintain all Office equipment- s\Furniture\Fixtures

- Ensure all premises compliance & regulatory requirement are fulfilled

- Monitor inventory of office supplies and the purchasing of new material

- Coordinate with vendors and suppliers to ensure that they comply with the procurement processes and deliver quality work practices according to the contract and budget.

- Supervise other office activities as required (recycling, renovations, event planning etc.)

- Manage Environmental, Health and Safety programs to ensure compliance and effective execution for emergency preparedness and regulatory compliance and employee advocacy

- Establish and adherence to Enphase facilities policies & procedure

- Liase with property management and/or Landlords to ensure compliance with lease obligations for operations

- Provide conceptual space plans and recommendations to stakeholders subsequently supporting moves as required.

- Supervise and ensure all outbound and inbound travel requirements of employees is coordinated smoothly (I hear that travel is under payroll and finance, so this may not be a primary responsibility. We can discuss).

- Knowledge about related processes (Logistics, Travel and Expenses, IT infrastructure, Lab Operations, Onboarding) is required.

- Other duties as assigned

Requirements:

- Bachelor's/Master's degree in relevant field

- Additional professional certifications in Facilities Management desirable

- Minimum 12 years- experience in various roles in Facilities Management

- Significant vendor management experience

- Comfortable working in a fast-paced environment with changing priorities.

- Ability to work with and effectively influence all levels of the organization.

- Excellent partnership and alignment skills with key stakeholders.

- Excellent collaborator. Capable of working with others to find solutions to complex problems.

- Superior written and oral communication skills and the ability to deal effectively with people. Local language proficiency is desirable.