Executive Assistant To Chairman - Auto Manufacturing

Objectives of this Role

- With a primary responsibility of supporting the CEO, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently.

- Maintain and refine internal processes that support to the highest-ranking executives company-wide, coordinating internal and external resources to expedite workflow.

- Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks.

- Plan and orchestrate work to ensure the senior executives- priorities are met, organizational goals are achieved, and best practices are upheld

Daily and Monthly Responsibilities

- Manage professional and personal scheduling for CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.

- Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives.

- Manage, coordinate, and arrange senior executives- travel and travel-related activities, including hotel booking, transportation, and meal coordination.

- Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of the filing system and contact database.

- Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.

- Organize team communications and plan events, both internally and offsite

Skills and Qualifications

- 10+ years experience in an administrative role reporting directly to upper management.

- Superb written and verbal communication skills.

- Strong time-management skills and the ability to organize and coordinate multiple projects at once

- Proficiency in Microsoft Office and other office productivity tools, with the aptitude to learn new software and systems

- Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge

- Ability to keep company confidences