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05/09 Swati Verma
Founder at Jobs Avenue

Views:212 Applications:30 Rec. Actions:Recruiter Actions:15

EHS Officer (5-7 yrs)

Pune Job Code: 1150015

PRINCIPAL ACCOUNTABILITIES (Accountabilities associated with the job)

Accountabilities Major Activities % of Time

1. Administration

- Manage the entire EHS function at all sites independently, under the guidance of Head - Administration.

- To have overall responsibility for implementing the Environment, Health and Safety Guidelines and to ensure that any revisions are brought to the attention of all employees/staff.

- To designate members of the management team to be responsible for supervising the implementation of EHS Manual/SOP and regularly reviewing its implementation.

- Periodic review of the Manual and related SOPs, as appropriate.

- To arrange EHS specific training/briefing sessions to Vendor employees deployed at Sites, to enable them to fulfill their duties in accordance with these


- To ensure disciplinary procedures exist, covering refusal to comply with, or breaches of the environment, health and safety regulations (whether in-house or statutory) and are followed by the appropriate departments.

- To ensure that appropriate procedures are in place whereby partners and employees are consulted on matters affecting environment, health and safety at work.

- To set a personal example in all aspects of health and safety.

- Subject matter expert for Environment,Health&Safety and primary interface within defined geographic regions of across all office locations.

- Quick to understand and adapt to agreed EH&S programs, processes, and plans of buildings, offices to coordinate EH&S activities across all office locations

- Support implementation of EH&S audit program of all office locations within the timelines as per EH&S calendar.

- Monitor compliance against statutory regulations, reduce risk and improve performance against BFS EHS management systems and processes.

- Track, manage and implement corrective action plans on non-conformance related items.

- To evolve training modules on EH&S Practices and support in conducting EH&S training and awareness for site contacts.

- To coordinate and support effective implementation of safe work practices and procedures and maintain a high awareness of safety by training building managers.

- To support & coordinate in implementation of efficient work permit system.

- Coordinate and collect EH&S (energy, waste, water, PPEs, chemical, LTI, near miss and first aid) related data from across all sites.

- Support the implementation of BFS EH&S management system within defined scope of operations

- Follow up concerned stakeholders towards audit point rectifications towards closure

- Responsible for environmental compliance

- Carry out tests in line with Building / office environmental clearances at all office locations as per applicability

- Generate, analyze carbon footprint data and steps towards reduction -

2. Facilities Management

- To carry out fire evacuation drills, Bomb threat drills at defined intervals across for BFS sites.

- Relevant requirements of health, safety and fire legislation are complied with in accordance with guidelines as per EHS Manual.

- Adequate health and safety training is given to their existing on-site staff and at the time of induction to all new employees, including Vendor staff.

- Adequate first aid facilities and sufficient numbers of appropriately trained first aiders are available, and to ensure that employees are notified of such arrangements.

- All accidents are correctly reported in accordance with these Guidelines.

- All employees required to use work equipment are adequately supervised, trained and informed as to its proper use; and that restrictions are placed on those tasks that are likely to involve specific health and safety risks, and that employees are not permitted to carry out repairs unless authorized.

- Chemical management guidelines are implemented at site with records of MSDS at one place, training to down the line staff for use of chemicals and handling spills, maintaining chemical inventory.

- All equipment purchased should meet approved safety standards and is suitable for its purpose. Adequate instructions and arrangements are in place for it to be inspected and maintained as recommended by the manufacturer.

- The elevators should be thoroughly examined through facility Manager at appropriate intervals and copies of inspection/ examination reports needs to be held in an accessible location, e.g. FM Office. The elevators need to be maintained in an efficient state between statutory inspections by a competent inspection company and that service records are also kept in the same location.

- All electrical distribution systems in the premises, together with electrical equipment including portable equipment are regularly inspected and maintained.

- For premises with air conditioning/ventilation systems where there is the possibility of exposure of cooling water to the general atmosphere ensure that arrangements are made to prevent the growth of microorganisms, e.g. by water treatment or regular cleaning of such systems and to keep up-to-date records of such treatment and cleaning.

- Conducting Energy Audit and identify conservation points and preparing an action plan to achieve annual targets.

- All other plant and machinery is properly inspected, maintained and regularly serviced and keep up-to-date records of this work.

3. Housekeeping

- Manage the daily activities of the Housekeeping team to include appropriate cleaning of all office areas, washrooms, cafeteria, Meeting rooms, cabins, board rooms, and all common areas.

- Planning, organizing and directing team members to ensure the highest degree of cleaning and facility upkeep.

- Conduct regular inspections of all meeting rooms, workstations areas and common areas.

- Knowledge of safety standards within Housekeeping department.

- Ensure and audit the proper maintenance of all housekeeping equipment.

- Ensure that all regulatory signage to legislative standards is maintained and further ensure all departmental and building signage e.g. meeting rooms/offices, are accurate and up to date.

- Carry out snagging of all moves and after all accommodation- related projects in conjunction with the accommodation planning team.

4. Cafeteria

Catering in which food is being handled, processed, cooked, stored, distributed in the premises and the persons handling them should conform to the sanitary and hygienic requirement, food safety measures and other standard as outlined in succeeding sections.

- Maintain a high standard of- hygiene, safety and cleanliness in accordance with food industry and statutory requirements.

- Ensure all relevant records are managed and available for audits both internal and external.

- Keep all wastage to a minimum and observe environmental practices where required.

- Keep know-how of current safety regulations- in order to respond to emergency call-in situations in the facility and help to coordinate any related function to accommodate the safety of customers, visitors and staff.

- Be responsible for grooming, cleanliness, hygiene, uniforms and overall attitude of the entire contract staff.

- Organize formal training through the service vendors and ensure this is diligently followed and provide inputs for a better structured on-the-job training; identify and address individual training needs to provide on site induction for the vendors staff deployed on site.

- Conduct Kitchen audits every month and ensure the vendor adheres to the compliance matrix.

- Review and monitor the food consumption trend and ensure availability throughout

- Ensure the food tests are conducted and reports are submitted on a monthly basis.

- Ensure sufficient deployment structure is agreed and adhered and ensure hygiene and cleanliness is cafeteria at all times.

5. Hygiene& Waste Management

- Maintain hygiene in facility with a materials flow plan

- Implement waste management and segregation for all BFS sites

- Implement Segregation / Disposal Procedure:

- Facility/Property Staff should be aware of safe segregation, transport and safe disposal procedures of waste Management.

- Facility/Property should conduct Waste survey to identify - source, composition to arrive at its reusability and recyclable potential

- handling storage for different streams of Wastes (Dry - Paper, Plastics, Cartons, metals, etc., Wet - Cafeteria Leftover food, tea bags, leaf litter, etc.)

- Facility/Property team should conduct programs to raise the awareness of employees/ staff for the optimum use of resources / segregation of waste into Wet and Dry categories, through mailers, posters, awareness programs, exhibits, labelled dustbins, etc.

- Control waste management process which includes labeling, storage, handling

- Encourage, design and implement packaging waste reuse, recycling initiatives to all users through, awareness building, training, rewarding, etc.

- Recognize and encourage employees who reuse/recycle envelops, containers, carton boxes, etc.

- Educate staff to avoid over packaging, over stapling and over sticking, so that the packaging can be again reused by someone.

- Prepare waste Management Plan,along with cost incurred for Non-Hazardous Waste transportation / recycling / disposal which are documented & maintained.

- Identify probable vendors for recycling various waste generated in the locations

6. Workplace Safety

- Effective implementation of work permit system

- Adherence to regulations for working on heights and for use of scaffoldings and ladders. It is imperative to make sure that the contractor's Labour on site is well trained, certified and has extensive training on the machinery to be used, how to use them, safety features and practices

- Ensure effective implementation of Personal Protective Equipment (PPE) Program and signage's in order to protect the employees from exposure to workplace hazards and the risk of injury using personal protective equipment.

- Provide guidelines for the prevention of occupational injuries associated with materials handling and lifting tasks

- Control Health impacts and medical expenses due to exposure to Indoor air pollution.

- Ensure safe lift operations with regular checking of automatic and manual rescue operation procedure

- Incident and accident reporting and investigation

- Follow & ensure safety and regulations in terms of chemical and fuel handling

- Ascertain environment, safety and health related issues at BFS sites and EHS review will be conducted

- Check whether the team is meeting EHS specific SLAs, service quality, safety & satisfaction specific to EHS aspects.

7. Monitor compliance with all the regulatory and statutory regulations

- Environmental clearance, returns

- MPCB - consent to operate, renewal

- Air, water, effluent, Sewage, E-waste, discharge monitoring & testing in accordance with CPCB, MPCB guidelines

8. Training

- Ensure Training on below -

a) Relevant SOPs/Manuals

b) Safety procedures & General safety rules.

c) Start up, shut down and maintenance systems & Procedures.

d) One's role in emergency.

e) Location and use of fire extinguishers, fire hydrants, hose boxes, fire alarm buttons, fire detectors, first aid boxes, emergency exits, electric control panels, PPE's etc.

f) Operation of emergency rescue equipment's, safety sprinklers, eye wash fountains and clean up procedures.

g) Work permit systems in the Sites / Facility / Property

h) Important telephone numbers especially fire department, emergency control centre, first aid centre etc

Internal Clients

Roles you need to interact with inside the organization to enable success in your day to day work

1. Employee mindsets for acceptance of safety & security and smooth operations.

2. Vendor dependency for operations.

3. Creating awareness, importance amongst stakeholders.

4. Safety advisories during crisis situations.

5. Coordination with team members towards best EHS practices

- Coordination with office admin & security reps for routine EHS and safety measures.

- Coordination with compliance team for vendor statutory audit & compliance.

External Clients :

- Roles you need to interact with outside the organization to enable success in your day to day work

7. DIMENSIONS (Key numerical data which will reflect the scope and scale of activities concerning this job)

- Financial Dimensions (These should be quantifiable numerical amounts)

Other Dimensions (Significant volume dimensions associated with the job)

- Number of locations : BFS sites & offices


(Minimum acceptable proficiency for this job which best indicates the education and/or experience requirements of this job and not the incumbent)

Educational Qualifications

a) Qualifications

- Degree or M Sc (Environmental Sciences)

- Diploma in Safety, from recognized institution preferred as an additional Qualification

- Coordination with Law enforcement agencies.

- Coordination with premises owners. (in case of leased / multi tenanted properties) Opex budget EHS operations and requirement

b) Work Experience

- Should have last 5 to 7 years' experience in the field of EHS pertaining to operational building experience.

- Total Experience 5 to 7 years

- Should have hands-on experience w.r.t. EHS knowledge, experience & exposure including ISO 14001, ISO 45001,

Safety Standards including Electrical & Confined Space, Hot Work Permit, Ergonomics, Energy Management and Waste Management etc.

- Should have handled large project as EHS SPOC

- Should have evolved & conducted Training Modules including Safe Work Practices etc

c) Skills-

- Should have proven Techno-Administration Skills

- Should have good knowledge of MIS/PC Skills including Excel, PPT & MS Word

- Should be smart with good written & verbal communication skills

- Should have excellent Team Management skills

- Should be Enthusiastic, Energetic and Confident

This job opening was posted long time back. It may not be active. Nor was it removed by the recruiter. Please use your discretion.

Women-friendly workplace:

Maternity and Paternity Benefits

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