DNA Growth - US Tax & Payroll Specialist

About Us

We are a fast-growing finance and accounting services firm supporting US-based startups, SMBs, and mid-sized enterprises with end-to-end finance, compliance, and strategic support.

Our clients rely on us for accurate, timely, and scalable solutions that go beyond bookkeeping.

We are looking for an experienced US Tax and Payroll Specialist who can lead client engagements across payroll processing, federal and state tax filings, and year-end compliance.

The role demands a proactive, detail-oriented professional with strong communication skills and technical proficiency in US payroll and taxation.

Key Responsibilities

US Payroll Management

- End-to-end processing of bi-weekly/monthly payrolls using platforms like Gusto, ADP, Paychex, QuickBooks Payroll, or similar.

- Ensure compliance with multi-state wage and hour laws.

- Prepare and file Forms 941, 940, W-2s, and other IRS/state forms.

- Set up new hires and manage terminations including final pay checks, severance, and benefits-related compliance.

- Handle garnishments, deductions, and reimbursements.

- Coordinate with HR and finance teams to ensure accurate payroll inputs and employee classification.

US Taxation (Federal & State)

- Prepare and review federal and state tax filings for S-corps, C-corps, and LLCs.

- Support clients during tax season with 1099/1096 preparation and filing.

- Reconcile year-end financials with tax filings.

- Liaise with CPAs and external advisors for strategic tax planning.

- Assist clients with IRS/state correspondence and audits.

- Proficient in managing tax scrutiny, assessments, and reassessments,.

Client Relationship & Compliance

- Act as the primary point of contact for US clients for all payroll and tax-related queries.

- Keep clients informed on updates to tax laws and payroll regulations.

- Ensure timely responses and resolutions to client concerns.

Requirements

- Minimum 5 years of hands-on experience with US payroll processing and tax filing.

- Strong understanding of IRS rules, multi-state payroll, and small business tax structures (LLC, S-Corp, C-Corp).

- Experience with Gusto, ADP, Paychex, QuickBooks Online, Xero, or similar tools.

- Familiarity with tools like Avalara, Tax Jar, or Vertex is a plus.

- Excellent written and verbal communication skills.

- Strong analytical and documentation skills.

- Detail-oriented with the ability to handle multiple clients simultaneously.

Preferred Qualifications

- EA (Enrolled Agent) license preferred but not mandatory.

- CPA or MBA Finance is a plus.

- Prior experience working in a US outsourcing firm is a strong advantage.