Diageo India - Manager - Admin

Purpose for the role:

Manage the general administration & facilities management for respective office (HO / RPCs) to ensure quality service delivery at optimal costs; Ensure EHS Norms and Corporate branding experience are adopted at every facilities

Experience: 5 - 8 years of prior experience in the Admin function

Knowledge & skills:

- Ability to manage diverse stakeholder expectations

- Detail orientation

- Responsiveness to customer needs

- Execution excellence

Best Suited for someone who :

- Likes to project manage

- Has an eye for details

- Is sensitive to internal customer needs

- Has the ability to prioritize tasks based on how urgent they are

1. Planning and Reporting

- Coordinate with the field admin team to ensure quality service is delivered to the employees

- Support initiatives towards all office space rationalization/ acquisition and design projects

- Manage vendors effectively to ensure superior quality is delivered at minimal costs

- Plan out clear map for most optimal spend on admin infrastructure particularly on long-term, recurring, high cost item

- Maintain a dashboard for all administrative activities in terms of quality, cost and employee feedback; and drive initiatives towards enhancing employee feedback

2. Executive Responsibilities

- Ensure integration of office infrastructure

- Conduct routine admin tasks and movements to the Operations centre

- Detail out plan/roadmap for running Open Offices

- Maintain and monitor a robust mechanism to track compliance with various regulations

- Call-out compliance red-flags if any related to hygiene, sanitation, drinking water, restrooms etc.

- Plan and manage Multiple Tasks And Projects For Facility Improvements, Energy Management & Plant Maintenance Management

- Identify Areas To Improve Working Atmosphere In Plant & Offices & Drive Improvement Projects

- Manage Maintenance & Administration Function including People Transport.

- Administer TPM Culture & Maintenance Review System

- Prepare And Present Report Of Facility Projects And Activities For Management Communication

- Monitor performance of the team on Goals & Objective

- Run and manage the Energy Management Program to Achieve Highest Level Of Recognition

- Interact & Study Best Practices In Other Emerson Divisions & suggest Potential For Long Term Gains

3. Other responsibilities

- Manage USL's assets in a manner which ensure cost-efficiency, support high quality infrastructure to our employees, in a manner that is compliant with all Diageo norms and local as well as national regulations.

- Manage the acquisition, contracting and renewal of admin infrastructure at best prices available in the market

- Optimize admin spend in the regions in line with the budget

- Plan initiatives towards Optimization of office infrastructure

- Plan Movement to Open offices

- Control Cost-efficient management of retained admin infrastructure

- Ensure 100% compliance with all regulations

- Take Care of day to day entire Office routine, Managing Stationary, Office Automation, Asset Management

- Guide Negotiations with vendors, managing facilities provided for running of Office viz, Housekeeping, Security, Reception / Front Desk, Office Boys, Pantry & Catering Services, Maintenance, Landscaping, Annual maintenance contracts

- Maintain, file and update all documents and correspondence.

- Maintain complete discipline in the office.

- Support initiatives for Safety and Hygiene at USL where ever required.

- Make provision for staff accommodation and maintenance

- Maintain track record of persons allotted rooms at the company guest house and monitoring the activities carried out at the guest house.

- Maintain Fire & Safety in and around the Office premises

- Conduct periodic employee surveys to understand improvement areas and gather suggestions on enhancing their experience

Functional Skills:

Essential:

- They understand the connectivity across process, systems and data and work tirelessly to improve and maximise the effectiveness of our systems, data and process architecture

Advaned:

- They develop a customer service and continuous improvement culture within HR and the business, including the development and management of service level agreements / KPIs

Mastery:

- They ensure the overall HR service, whether local or supplied, meets market requirements and are in line with the business strategy

- They drive effectiveness and efficiency through fully understanding and leveraging end to end core HR processes & performance metrics and can coach others in these