Job Requirement:

We are looking for someone with expertise in:

- End to end Admin & Facility Management

- Guest house / Service Apt Management

- Vendor Management

- Fleet Management

- End to end Infrastructure management

- Large Scale administration operation experience

Job Profile:

General Administration:

- Formulate policies and operating budgets for various administration activities and optimize costs.

- Ensure smooth functioning of security, housekeeping, fleet management, front office, cafeteria, guest houses, etc.

- Organize periodic training of contract staff from security and housekeeping to ensure service standards are maintained.

Infrastructure Management:

- Oversee construction and renovation projects to improve efficiency.

- Ensure that facilities meet environmental, health, and security standards, and comply with government regulations.

- Manage leasing of facility space. Participate in architectural and engineering planning and design, including space and installation management.

Vendor Management:

- Identify and negotiate with vendors for all matters related to facilities and general administration.

- Ensure AMCs are maintained for repair and maintenance of assets, equipment, vehicles, etc.

Event Management:

- Planning various corporate events like picnic, annual day and likewise. Organizing events and make arrangements for transport, space, housekeeping, food & beverages arrangement and accommodation facilities if required.

Travel Management

- Manage the international and domestic ticketing, hotel and guest house accommodation etc .

- Manage all visa application formalities and coordinate with embassies for issue of urgent visas and other matters.

- Coordinate with passport authorities for new issue, renewal or loss of passport as the case maybe.

Manage issuing o FOREX to travellers as per his eligibility and ensure compliance to RBI guidelines on this subject.

- Work closely with the designated travel management company and our logistic partners to ensure the highest level of customer service, while streamlining operations.

- Cost monitoring and control and weekly processing of invoices.

- Negotiate deals with airlines, hotels and cab companies.

- Manage Guest House bookings in locations where the facility is available to ensure reduced usage of hotel rooms.

- Maintain contracts and agreements with various vendor partners and timely renewals.

- Comprehensive knowledge of the travel industry and travel technologies.

Liaising:

- Liaise with Govt. Authorities within and outside SEZ for checking compliance of all Statutory and Contract Labour matters related to security, housekeeping, facilities, etc.

- Liaise with government agencies as per company needs and successfully close the issue within the framework of the company's policy on ethical business practices.

Team Management:

- Manage the entire Administration team.

- Allocation of responsibilities to team members Performance management, training & conflict resolution among the team members.

Behavioral Competencies : Necessary

- Maintains administrative staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities.

- Planning and Organising skills - to be able to see a project through from conceptualization to completion

- Proven Negotiation Skills with vendors to achieve optimum value from third parties.

- Excellent Interpersonal and Networking skills and ability to build trust and rapport and manage expectations of internal customers and vendors

- Excellent Communication skills - Both verbal & written communication

- Analytical Thinking: to be able to study a situation in a systematic way, identify cause-effect relationships, anticipate obstacles, consider several alternatives and mitigation plans and derive logical conclusions.

- Cross function networking skills

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