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18/08 HR
Admin at Arthan

Views:4264 Applications:114 Rec. Actions:Recruiter Actions:71

Contract/Procurement Management Role - Education (8-10 yrs)

Bangalore Job Code: 605570

- The organization is a grant-making organization with a 65-member team, embarking on an exciting journey that aspires to facilitate a just, equitable, humane and sustainable society through grantmaking. In the last 25 months, 60+ grants have been made in our areas of intervention (further broken down into specific themes) - Vulnerable Groups, Nutrition and Governance. The workplace is well entrenched in diversity, inclusion, and consists of individuals who are proficient at being specialised generalists can double and triple hat with ease with BAU as well as specific projects with an aim to transform the organization mission.

- As the organization scales significantly during 2017 we are increasingly outsourcing consulting assignments in the sphere of impact evaluation design, monitoring, learning & evaluation (MLE) as well as strategic long-term plan development.

- The network of contractual relationships (for - our own- learning) between the organization and service providers (external agencies, vendors, consultants) is fairly complex and would need to keep pace with ever-changing program features/specifications.

- Considering this continued emerging demand across our grant portfolio's is hereby creating - Contract Management- role to support the process of managing the - Technical Contract- process which involves creation and execution of Technical Contract identified and proposed either by the grant portfolio team/function or department whose learning need is being addressed. This role requires close Collaboration with Program team and Finance function.

Responsibilities:

- Anchor contract discussion meetings with user group and / or individual to have clear understanding of the requirements, identify and highlight issues upfront, if any.

- Perform appropriate operational, clinical and administrative research to support the proposal and contract development

- Draft provisional ToR's based on discussions, research, any other relevant management inputs, organizational need and expectations.

- Develop and lay out process for bidding and submission by external agencies against the organizations proposal

- Facilitate pricing discussions and provide requisite support to the finance function during commercial negotiations.

- Establish expectation settings on inputs, timelines and deliverable of output

- Develop / establish and execute the contract to methodologies which deliver - Value for money- engagements.

- Ensure that contracts are properly entered into organization's program workflow management system (Fluxx) and securely maintained.

- Assure appropriateness and accuracy of the contract text and enclosed attachment.

- Review contractual performance under the valid Contracts to ensure compliance/adherence to the Ts &Cs.

- Identify conflicts if any or changes requiring resolution at the time of renewal/extension.

- Act as SME (Subject Matter Expert) to ultimately transition skills in a house where they will be needed on a repeatable basis

Qualifications and Competencies:

- Extensive prior work experience in Contract management (Minimum 8-10 years in a mid-sized organization)

- Proficiency in applying organizational standards when developing proposals from the requests, drafting Ts and Cs stc.

- Ability to systematically analyze and convey complex problems in a way that others can readily follow, recommend options/solutions, if feasible draw relevant conclusions.

- Ability to identify risks and issues and suggest alternatives that lead to a working solution.

- Comprehensive knowledge of general corporate business practices, government, and commercial contracting regulations and principles, subcontracting practices, basic knowledge of accounting and finance principles.

- Strong verbal, written and analytical skills

- Basic negotiating and persuasive skills both one - on - one and group situations.

- Ability to apply sound commercial business judgment and establish priorities.

- Ability to Collaborate and demonstrate teamwork

This job opening was posted long time back. It may not be active. Nor was it removed by the recruiter. Please use your discretion.

Women-friendly workplace:

Maternity and Paternity Benefits

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