Top level executive assistant (Acting shadow to MD)-Dubai

Group Profile :

- AWARDED FOR BEST PUBLIC SECTOR SERVICE PROVIDER FOR THE YEAR 2014. Best work environment, Employee friendly. We have expats working with us for more than 10 years!

- Established in 1984 and headquartered in London, the Contec Global Group has a worldwide presence, with operations in Asia, Africa, Europe and America. As a company established on the platform of e-Governance and smart technologies, Contec Global is amongst the most experienced independent technology and systems organizations operating in developing countries. Today, the Group is engaged, globally, in providing integrated, systems-based solutions in the fields of Energy, Secure Technologies, Infrastructure and Hospitality.

- Our experience working on large-scale security solutions projects, as well as our laterally integrated business interests, puts us in a unique position to provide seamless, end-to-end solutions for mega projects. With our worldwide presence and close associations with the governments of nations at the very highest levels, Contec Global is uniquely positioned to not just initiate and implement mega projects but to also influence policy makers on key issues.

- The Group has vast presence in India, Dubai, Africa, which continues to be our primary market, with mission critical, large-scale operations spanning the continent from Nigeria to Uganda, the Republic of Niger, Burundi, Congo DRC and Southern Sudan.

- Deals with major Government projects in several countries across globe like assisting government of various countries in issuing work Visas, passports, driving licenses etc.

Some of the major projects undertaken revolve around :

1) Biometrics

It provides automated authentication of people

2) Smart Cards

A smart card, chip card, or integrated circuit card (ICC)

3) E-Passports

E-Passport sols incorporate an array of up-to-the-minute technologies

4) Structured Magnetics

It is used to protect plastic cards, paper-based documents.

5) E-Visas

The e-Visa is designed to automate your entire visa issuing process.

Apart from this the company has its presence in mobile manufacturing and selling, mobile wallets, national lottery, hospitality, Agriculture and oil and gas to name a few as well.

Job Description :

- Independently completes the full range of advanced activities, in support of Managing Director. To work as a shadow to managing Director. May additionally or separately support a moderate to large team.

- Open to travel to represent managing director globally. Evaluates non-standard problems and uses judgement to develop appropriate solutions or procedures. 

- Operates effectively with a significant degree of time management and work method/approach latitude. Responsible for daily interaction and management of communication with the managing directors direct reports. Interactions are at the leadership level. Appropriately and effectively addresses highly complex issues escalated to managing Director. 

- Displays ability to appropriately interact with leaders during occasional interactions inside and outside the organization. May participate in ad-hoc special projects or administrative initiatives. 

- May serve as a support team lead, assigning activities to other support staff and checking completion. Performs advanced, diversified and often confidential administrative duties requiring broad and comprehensive experience, skill and knowledge of organizational policies and procedures.

- Other activities often reflect some elements of the professional discipline supported, including beginning level bookkeeping/accounting and compliance, among others.

- Exercises autonomy in anticipating a diverse range of highly complex issues and troubleshooting these issues as they arise.

- Could be expected to lead on projects related to administrative initiatives.

- Often independently creates and disseminates draft/final draft correspondence; copies, files and processes related documentation.

- Conducts research, compiles analyses and summarizes information for reports and correspondences. Leverages own contacts and resources, and liaises with managers/senior management on behalf of the office, managing director to facilitate information gathering and confirmation of answers. 

- Applies discretion to triage and manage complex, sensitive situations resulting from a wide range of requests, questions and problems directed toward the managing director. Appropriately prioritizes, addresses and/or identifies the level of urgency and escalates. Authorized to speak on behalf of the managing director in certain limited circumstances.

- May be expected to develop, draft or produce advanced memos, correspondence and reports on behalf of the office, managing director. May review those drafted by the director's direct reports or other support staff for accuracy. 

- Sets up filing/organizational procedures. Is an intermediate to advanced user of standard business software (word processing, e-mail, spreadsheets, etc.) 

- May review and analyze complex data, assist with expense management and development of budgets, accounts payables/receivables on behalf of the office. Liaises with the director's direct reports to prepare budget presentations for review and use by the managing director. 

- Completes billing and expense activities, manages supply orders and resolves associated issues on behalf of the office. Effective collaboration and communication skills are required, including information exchange with internal and external contacts. Tact, diplomacy and confidentiality are essential skills based on the level of internal and external contacts. Contributes towards achievement of team goals and maybe assigned a mix of short to long-term projects or initiatives. 

- Has significant latitude to adjust daily work routines as needed. Exercises autonomy in anticipating and troubleshooting a range of issues as they arise.

Qualifications :

Management graduate from Top B- school. American universities preferred. Applicable vocational training (e.g., courses on relevant business software like the Microsoft Office Suite of products, basic business writing, or similar) preferred;

Freshers who are exceptional are welcome . 2-3 years of similar work experience.

This job opening was posted long time back. It may not be active. Nor was it removed by the recruiter. Please use your discretion.