Company Secretary - Manufacturing

Purpose :

To carry out all Secretarial functions & compliance within the group. Hence, this person is required so that role & responsibilities can be understood by the successful incumbent.

Critical Tasks :

- Timely compliance of provisions of Companies Act. Should be completely aware of the new Companies Act

- Conducting Board Meetings and General Meetings as required under Companies Act involving issuance of notices, drafting Agenda, recording minutes and preparing reports/ corporate governance reports.

- Representing the Company before Company Law Board and managing all work related to Registrar of Companies, RBI, Stock Exchanges compliance of Stock Exchange and dealing with Share Transfer Agents etc.

- Managing procedural formalities pertaining to Financial re-structuring, Change of Name as well as handling submission of application for Registration of Trade Marks/Copyrights/Patents, Merger and Acquisition.

- Advise on Corporate Laws and Compliance of legal and procedural aspects.

- Drafting of Affidavits, Power of Attorney, Bonds, Corporate Guarantees and other legal documents.

- Ensuring the fulfillment of requirements under the Payment of Wages Act and other Company Laws.

- Drafting and vetting of legal documents including Confidentiality Agreement, Shareholders Agreement, Share Purchase Agreement, Non-Compete Agreement, Property Agreements, and Warehousing Agreements (not compulsory but will hold the candidate in good stead)

- Providing inputs to achieve organizational aims; bank and Institutional borrowings, JV initiatives, Loan documentation, Creation of charges etc. Drawing up the Memorandum / Article of Association, interfacing with ROC for receipt of Certificate of Incorporation/ Certificate of commencement of business for companies.

- Advise on good governance practices and compliance of Corporate Governance norms as prescribed under various Corporate, Securities and Other Business Laws and regulations and guidelines made there under.

- Maintenance of secretarial records, statutory books and registers

- All work relating to shares and their transfer and transmission

Decision making authority (Decisions expected)

Educational Background and Work Experience

Educational Background: Company Secretary (CS) / LLB

Work Experience: 6-8 years

Industry: Manufacturing preferred

Competencies :

Business perspective / acumen -

- Demonstrates awareness of changing industry, business trends, market and competitive conditions

- Understands value chain and how business makes money

- Displays cost and financial awareness

Problem solving:

- Does root cause analysis of problems

- Generates alternatives for problems / issues

- Takes effective and speedy decisions

- Involves concerned people in decision making process when required

- Anticipates likely implications of decisions on stakeholders and deals with those effectively

Effective & open communication

- Communicates clearly and fluently

- Is open in sharing information internal and external customers

- Actively listens to people to understand and seek feedback

Relationship building / Interpersonal skill

- Displays respect and care for others

- Initiate and build relationship with all stake holders

- Able to see things from others perspectives while relating to them

- Relates well with people who are different from him/her

- Displays emotional intelligence- manages his/her and others emotions effectively

- Is assertive, can assert him/her at the same time keeps the relationship on track

- Resolves conflicts effectively

- Adopts win-win approach in interactions

Openness to learning

- Is open to new ideas and diverse perspectives

- Proactively seeks opportunities to learn and relearn

- Learns quickly from his / her and others experience both from success and failures

- Welcomes critique and treats criticism as an opportunity for gaining insights and improvements

- Proactively seeks feedback from all sources i.e. internal and external stakeholders

Creativity & innovation

- Challenges established methods and continuously looks for ways to improve upon

- Thinks out of box & comes out with new ideas

- Tries multiple ways to make things work and does not give up after one or few attempts

- Perseveres to implement new ideas to improve processes and products

- Listen and encourage new ideas

Working relationships - Stakeholders

Internal: HR / Legal / F&A department and Corporate office

External: Compliance government authorities