Cipla - Unit Administration Head

Position : Unit Admin Head

Department : Administration & Facilities Management

Reporting : Head - Administration & Facilities Management

Job Location : Baddi, Goa, Patalganga, Sikkim, Kurkumbh, Indore & Bangalore

Accountability Cluster :

- Ensure smooth operations of all administrative & FM responsibilities, related to the functioning of the specific Unit

Major Activities / Tasks :

- Supervise facilities management activities such as Canteen Management, Housekeeping, Guest Relations, Guest Houses, Repairs & Maintenance, Transportation, Residential Complex, Laundry & Linen, and Security etc.

Accountability Cluster :

- Plan and support the central admin teaming in driving uniform policies, processes across the organization

Major Activities / Tasks :

- Execute centrally driven plans, policies, and programs in the Unit to maintain uniformity across the organization and ensure that resources are employed efficiently

Accountability Cluster : Facilitate business continuity through standardized processes.

Major Activities / Tasks :

- Prepare contingency plans in consultation with Unit Head and HSE dept. to ensure business continuity and people safety during various emergent situations

Accountability Cluster : To Control and monitor admin budgets and set up Governance procedures

Major Activities / Tasks :

- Work closely with the Head - Admin & FM and the Manufacturing Unit Head in preparing Administration budget for the Unit

- Closely monitor the budget and prepare an MIS for governance

- Constantly strive to achieve best practices in admin and ensure high quality cost effectiveness

Accountability Cluster : Ensure adherence of Processes & Legal compliance

Major Activities / Tasks :

- Ensure Compliance with the applicable Labour Laws, fire & safety norms at the Unit

- Ensure statutory compliance of all facilities and building's in the Unit

- Liasoning with local police/ civic and fire authorities

Accountability Cluster :

- Develop and promote ongoing feedback mechanisms to influence the continuous improvement of Admin services and processes.

Major Activities / Tasks :

- Conduct effective surveys to get feedback of service levels provided and undertake improvements.

- Come up with innovations to improve service delivery quality and processes towards reduction in overall spends