ATC - Circle HR Lead

Positions available at Ahmadabad/Mohali/Hyderabad/Pune

Job Purpose:

- Ensure the implementation of all HR activities at the circle level in adherence with standard policies and processes of the company

- Drive IR activities / conciliation proceedings / engagement with stakeholders (unions / contract employees; vendors; government; internal stakeholders) in consultation with Corporate HR and Legal.

- Manage the complete life cycle of employees in the circle from joining to exit for both on roll and off roll employees

Key Job Responsibilities:

Functional / Technical / Process

- HR Service Delivery

- Oversee Talent Acquisition and handle employee induction and onboarding at the Circle level

- Ensure timely execution of performance management process and adherence to time lines for Half Yearly & Annual Performance

- Management for both on roll and off roll employees

- Coordinate with PMS Manager to adhere to the bell curve for performance management process by level

- Coordinate with the Functional HR Heads and other key stakeholders at circle for scheduling and organizing training and development programs for the circle

- Manage Ethics compliance by ensuring all employees go through the FCPA & ETE work shop in collaboration with Legal

- Provide timely input for payroll processing of employees

- Share documentation of new joinees and exits for data updation on HRIS

- Coordinate with Corporate HR and TPA/Insurance company to ensure timely support to employees faced with medical emergency

- Conduct all off boarding activities such as exit interviews, job hand-overs and settlement of final pay

- Timely reporting of metrics such as attrition rate and of critical incidents in the circle to

- Corporate HR. Assist and provide inputs for the organization's overall estimation and HR plan

- Record all employee grievances in cases of dissatisfaction with payroll computation

- Ensure internal communications sent out by Corporate HR percolate to all employees

- Collect and record employee engagement program data of initiatives at the circle level to enable the computation of employee engagement metrics

Industrial Relations

- Applying deep understanding of prevailing labour laws, statutory and regulatory requirements to ensure compliance and establish appropriate risk mitigation mechanism

- Ensure implementation of industrial relations strategies and policies

- Have a thorough understanding of the trends and interpretations for labor relations in the national and local context

- Liaise with Legal Advisors for conducting on-going labor related litigations

- Facilitate and ensure grievance handling process with the view to ensuring industrial harmony and discipline

- Represent management in conciliation proceedings, Union negotiations

- Maintain cordial and good relationship with various local statutory authorities and decision makers of Unions for ensuring amicable settlement of industrial disputes and prevent impact to business

- Be able to provide sound advise to Circle Heads on matters of Industrial dispute

Administration

- Manage facilities including office upkeep, office supplies, stationery management, pantry management, security management etc.

- Manage compliance under Labor Laws and ensure that the Circle meets all statutory requirements

Internal Customer Satisfaction

- Interact with employees through exclusive and ongoing one to one interactions, identify issues of concern/ respond to grievances, discuss with concerned and take corrective and proactive actions/initiatives to enhance employee satisfaction within the organization

Financial

- HR Budgeting

- Track and manage Admin & Facilities cost in the circle within the budgeted level

- Track and manage HR budget for L&D/ Engagement at the circle level

People Management and Development

- Allocate responsibilities to the members within team, supervise performance, resolve grievances, counsel and mentor team members

- Lead and provide guidance to direct reports

- Monitor attrition in the team and drive engagement initiatives to build morale

- Ensure the timely completion of performance appraisals with quality review and inputs from Managers in order to increase the capability and morale of the team to deliver goals

- Support in recruitment related activities to meet the manpower needs of the business

Key Performance Indicators:

Cost management : AOP vs Actual

TAT of employee requests

Employee satisfaction score

TAT on Talent Acquisition

Job Requirements:

Educational Qualification - MBA

Professional course in industrial relations will be preferred

Technical Competencies -

Functional HR Skills

Good MS Office Skills including Excel

Language - Proficiency in English, Hindi (knowledge of regional language/s an added advantage)

Behavioral Competencies - All ATC Core Competencies

Relevant Experience (in Years) - Generalist HR experience and 3-4 years- experience in a people intensive industry or Infrastructure industry managing Industrial Relations

Overall Experience (in Years) - Minimum 7 years of experience or more

Key Internal Contacts -

Circle Head - Regular interaction in order to monitor the HR and Admin activities at the ground level

PMS Manager, C&B Manager, TA Manager, Admin and Facilities Head - Coordinate to meet HR and Admin needs of the circle

Circle Legal Head - Manage compliance with ethical and statutory requirements

Key External Contacts -

Vendors - Manage administration services for the off-roll employees

Regulatory, Statutory Bodies -For ensuring all legal and statutory requirements for employees are properly filed

Local Statutory bodies - Ensure statutory compliance