Associate Manager (Accounts Payable)

1) Job /Position description:

- Vendor Hygiene and maintaining various controls.

- Bank Reconciliation and conformations.

2. Accountabilities / Responsibilities:

- Accountability Supporting Actions

Controlling & Monitoring of Vendor balances, Vendor Reporting:

- Preparation of reports and review of vendor advances, hold balances & ageing.

- Monthly clearing of balances and vendor open line items.

- Review of transactions with vendor and blocking of vendors for pending NDCs.

- Arranging recoveries from vendors for GST mismatch & Debit Balances.

Controlling GRIR Balances, Ensuring recoveries and System Developments:

- Preparation of reports and review of Desk Wise GRIR, circulations to Desk Heads and reversal of excess provisions & reopening of provision as per need.

- Monitoring of recoveries of Insurance claims & shortages from Transporters.

- Quarterly arrangement of NDCs from transporters.

- Yearly TDS deduction on provisions & GR/IR and subsequent review for adjustment.

- Controlling MSMED Vendor Balances.

Vendor Reconciliations & Balance Confirmations:

- Preparation of Vendor reconciliations, periodical arrangement of balance confirmations & maintenance of Tracker for future control & reporting to various desks & Users.

- Passing necessary vendor write off/write back entries after ensuring approval requirements as per DOA.

- Arranging TDS recoveries from Govt vendors/exchanges by providing necessary TDS Certificates & workings.

- Monitoring & reconciling balances of Chemical & Packing Vendors, MFS & Port Vendors.

Daily BRS reporting & Completion of Audit:

- Preparation of daily BRS & circulation to respective team for passing necessary entries.

- Arranging reverse files from banks & follow up with user for permanent resolution.

- Daily bank balances report preparation.

- Arranging Quarterly Bank confirmations for Audit purpose & closure of Audit issues relating to BRS.

- Assisting in opening of new Bank GLs, closure of unused GLs.

Monitoring of Bank Guarantees:

- Checking of all PBGs/ABGs with predefined format, validation with PO terms & Conditions & highlighting deficiencies to user.

- Arranging BG confirmation from bank & activating BG in system.

- Monitoring near to expiry BGs & arranging extension/expiration of BG after checking validation points & recovery from vendor.

Implementation of New Processes:

- Reporting and Technical Support - Periodic meetings with Desk Heads for resolution of open items and discussion on processes.

- Monthly dashboard for CFO.

- Developments of various SAP reports for better controls.

- Co-ordinating with IBM team for trouble shooting.

- Review of CRs, approval of KDD/RSA BVP and co-ordination with IBM & end user for UAT confirmation.

Books closure:

- Reclass entries in vendor for advances, current non-current reclass, and GST ITC Balances reclass.

- Preparation of audit schedules & audit of the same.

- Prepare segment reporting schedule

- Assisting in various developments in Pilog for better controls.

Vendor Master Management:

- Reviewing vendor master data, arranging necessary master controls.

- Hygiene for unused Tax codes, monitoring limit of Lower TDS Vendors, grouping of vendors in proper category, identifications of risks & gaps in current vendor master.

- Assisting in various developments in Pilog for better controls.

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