Asian Paints - Secretarial Executive - Compliance

Compliance Monitoring & Reporting

- Ensuring comprehensive coverage of applicable regulations, in the system.

- Periodic analysis of compliance status on the basis of reports generated from the system.

- Review of implementation of Corrective Action and Preventive Action provided by Process Owners for deviations, if any.

- Ensure timely completion of reporting of compliance status by the units. This involves personal interaction with the people at units.

- Collating compliance certificates from units / businesses and preparing consolidated compliance report and dashboards for Compliance Officer and Process Owners.

Compliance Portal Administration

- Regularly updating the system with regulatory changes by preparing / modifying check points in the system, within set turn around time.

- Regularly updating the system with the organisational changes by reassigning authorisations and responsibilities for reporting compliances, within set turn around time.

- Carrying out hygiene check to ensure proper functioning of the system, atleast once in a week with the help of special reports.

- Troubleshooting with the help of IT team and Metricstream (Vendor for providing IT Tool), within turn around time defined as per SLA.

Compliance Training

- Designing and developing training material for conducting online and onsite training programmes

- Preparing training schedule in co-ordination with Process Owners and line function for conducting training programmes.

- Conducting effective training sessions at units for apprising the people with Compliance Process and its importance. This also involves seeking their feedback and suggestions for improvement in the process.

Compliance Review

- Site visits for assessment of compliance status and interacting with the line function to understand the implementation of law, deviations, if any, and then working towards corrective action alongwith the Process Owners.

Regulatory Updates

- Disseminating relevant regulatory updates periodically. Also circulating flash updates whenever there is amendment in existing regulations and a new regulation is introduced. This involves interacting with Process Owners for understanding implication of the changes and including the same in the updates.

System user facilitation

- Maintaining and keeping updated Compliance Manual and Compliance Calendar

- Handling Compliance Helpdesk in order to facilitate users with resolution of their technical or legal queries, with own research or help from process owners, external consultants.

Compliance Research

- Carrying out research on specific legal subjects / topics to help business on interpretation and implementation of a given provision / law.

- Gathering knowledge on industry best practices on compliance management process,

Must have- functional competencies

- Experience of administration of compliance management system

- Knowledge on labour, Industrial and Environment Laws

- Good analytical, interpretation and drafting skills

- Good at MS Excel and Power Point

- Critical personality attributes

- Good Communication Skills

- Self driven / self motivated

- Right Attitute towards learning new things / topics

- High levels of integrity

- Flair to interact with people.

Other key interfaces

The role involves interaction with all the business functions viz. Manufacturing/ plants, Sales & Distribution, Marketing, HR/IR, Corporate Finance, IT, external IT vendor, Associate businesses etc.

Qualification

LLB/LLM from reputed institution with specialization in labour and industrial laws or Company Secretary.

BCom, + 12th + 10th with atleast 50% throughout.

Previous Experience

At least 2 to 4 years experience in Compliance Department of a manufacturing concern, preferably FMCG or Petro-Chemical or Regulatory team of a big four / consultancy firm.