Asian Paints - Manager - Human Resources

Manager - HR

Role description :

- Handle ER/ IR responsibility with respect to employee welfare, employee grievance management, disciplinary control, union management and liaisoning with external stake holders.

- Responsible for HR administrative processes such as time office & payroll, security and gate control , facilities management, contract labour management , labour law compliances and attending to statutory notices / legal cases.

- Support Senior Manager - Plant Personnel in handling industrial relations in the plant.

Primary responsibilities :

Time office & Payroll :

- Monitor & Review time office activities for correct attendance management and timely resolution of employee grievances in this area.

- Ensure right processes are put in place for attendance management of contract labour.

- Review and ensure that payroll process for operators, staff and managerial cadre are runs in a smooth manner

- Coordinate with central accounts to make continuous improvements to payroll process

Security, Gate Control & Facilities Management :

- Provide effective gate control as per manual for securing the Plant property and employees

- Monitor and review effectiveness of the Security team and coordinate with the security agency for changes required

- Assess risks to plant property and employees, build information network with local bodies for identifying risks and accordingly strengthen the security practices inside the plant.

- Identify contractors / agency for employee transportation, housekeeping and gardening.

- Monitor and review the work of these agencies to ensure good upkeep of the plant with respect to 5S in the plant and maintaining a cleaner and greener working environment.

- Provide training to new Executive/ Managers regarding the roles of residency of Plant

Contract Labour Management :

- Perform audit and take corrective actions to ensure statutory compliances in the area of contract labor management

- Address grievances of contract employees shared by the contractor on time.

- Identify Risks and make process changes to mitigate the same

Statutory Compliances & Legal :

- Review and complete PF activities i.e. provide inputs to corporate accounts, submit returns to PF office, conduct PF nomination process, clear PF loans etc. in a smooth and efficient manner

- Evaluate and complete the ESIC activities i.e. Submission of contribution, submission of data to ESIC office, ESIC nomination process etc.in a smooth and efficient manner.

- Ensure timely filing of returns and fulfilling other compliance requirements under various labour laws (PF, ESIC, Contract Labour , Factories Act , Apprentice Act , Payment of Wages , etc.)

- Respond to Inspections and Notices by government authorities to smooth closure of notices

- Update status on legal cases by coordinating with Advocates and discuss way forward with Sr. Manager / Leadership

Employee Relations Agenda :

- Ensure timely distribution of welfare items and conducting welfare events as per the welfare calendar.

- Strengthen the grievance redressal process and resolve employee grievances with respect to welfare.

- Coordinate with other departments to resolve any grievances on the shopfloor.

- Design and implement employee involvement and welfare initiatives

- Participate and support Sr. Manager in driving initiatives in the area of employee relations.

Stakeholder Management and External liaisoning :

- Liaison effectively with local and Government officials, Police machinery.

- IR liasoning with political influencers, Union Leaders and local bodies

- Maintain healthy relationship with the labour office in the area.

Industrial & Employee relations :

- Communicate, interact and understand the concerns of the Union (if any) and employees

- Engage with the Union as the first point of contact for resolution of issues.

- Support Sr. Manager to build action plan and execute the same for resolution of IR disputes or IR situations.

- Be a part of the team which for closure Long Term settlement.

- Take disciplinary measures in case of misconducts. Be conversant with the process of Disciplinary inquiry and legal drafting

- Draft replies to letters for the Union, Political parties , Government authorities and any other external stake holder.

Experience : 1 to 5 years in HR Generalist role in manufacturing plant

Language : Kannada (mandatory)

Qualification : MBA-PGDM (or equivalent) in HR from top B-schools.