10/12 Swetha J
HR at Aptiv

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Aptiv - Company Secretary (3-7 yrs)

Bangalore Job Code: 642701

Company Name : Aptiv Components India Private Limited (formerly known as Delphi Automotive Systems Privatce Limited)Technical Center India, Bangalore.

Exp : 3 to 7 years.

Qualification : Company Secretary

Requirement Name : Company Secretary (Finance)

Job Type : Full time.

Work Location : Whitefield, Bangalore.

Job Responsibilities / Accountabilities :

- They are responsible for calling annual general meetings and meetings where the Board are present, ensuring the implementation of their decisions.

To be responsible for:

- Organizing and preparing agendas for meetings.

- Dealing with correspondence,collating information, writing reports, ensuring.

- The responsibilities of the board secretary include preparing meetings of shareholders and boards of directors, maintaining company records and shareholders information, dealing with information disclosure etc.

- Report to the chairman and often liaise with board members

- Organize and prepare agendas and papers for board meetings, committees and annual general meetings (AGMs)

- Take minutes, draft resolutions, and lodge required forms and annual returns with Companies House

- Follow up on actions from meetings

- Oversee policies, making sure they are kept up to date and referred to the appropriate committee for approval

- Maintain statutory books, including registers of members, directors and secretaries

- Deal with correspondence, collate information and write reports, ensuring decisions made are communicated to the relevant company stakeholders

- Contribute to meeting discussions as and when required, and advise members of the legal, governance, accounting and tax departments of the implications of proposed policies

- Monitor changes in relevant legislation and the regulatory environment and take appropriate action

- Liaise with external regulators and advisers, such as lawyers and auditors

- Take responsibility for the health and safety of employees and manage matters related to insurance and property

- Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements

- Pay dividends and manage share option schemes

- Take a role in share issues, mergers and takeovers

- Maintain the register of shareholders and monitor changes in share ownership of the company - in a publicly listed company

- Monitor the administration of the company's pension scheme - may be a requirement in some smaller companies

- Oversee and renew insurance cover for employees, equipment and premises

- Enter into contractual agreements with suppliers and customers

- Manage office space and property as well as deal with personnel administration

- Oversee public relations and aspects of financial management.

- Convening and servicing annual general meetings (AGM)/meetings (producing agendas, taking minutes; conveying decisions etc)

- Providing support to committees and working parties such as the Board of Directors etc

- Implementing procedural/administrative systems

- Handling correspondence before and after meetings

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