Head of Administration

We have an exciting opportunity for a Head- of Administration @Annalect India to oversee all administrative functions. This might be a great fit if you are someone who has experience in operational, management, policy development and resource allocation. We are looking for someone who can lead a team and work in the direction of fostering positive work culture. (Defence background personnel will be preffered)

About Annalect India:

- We are an integral part of Annalect Global and Omnicom Group, a leading global marketing and corporate communications company. Omnicom's branded networks and numerous specialty firms provide advertising, strategic media planning and buying, digital and interactive marketing, direct and promotional marketing, public relations and other specialty communications services to over 5,000 clients in more than 70 countries.

- Annalect India plays a key role for our group companies and global agencies by providing stellar products and services in the areas of Creative Services, Technology, Marketing Science (data & analytics), Business Shared Services, Market Research and Media Services. We currently have 2500+ awesome colleagues (in Annalect India) committed to solving our clients' pressing business needs.

This is an exciting role and would entail you to:

- Administrative Leadership: Provide strategic direction and leadership for all administrative functions, ensuring alignment with organizational goals and objectives.

- Operational Management: Oversee and coordinate various administrative activities, such as office management, facilities, procurement, travel, records management, and other operational processes.

- Budgeting and Resource Allocation: Develop and manage the administrative budget, ensuring efficient use of resources and cost control.

- Policy Development: Develop and implement administrative policies, procedures, and guidelines to streamline operations, ensure compliance, and promote best practices.

- Team Management: Lead and manage the administrative team, including hiring, training, performance management, and fostering a positive work culture.

- Communication and Collaboration: Establish effective communication channels and collaborate with other departments to facilitate smooth coordination and information flow.

- Vendor and Contract Management: Oversee vendor relationships, negotiate contracts, and ensure compliance with service level agreements and legal requirements.

- Risk Management: Identify and mitigate operational risks, implement appropriate controls, and ensure compliance with relevant regulations and policies.

- Technology Integration: Evaluate and implement technology solutions to improve administrative processes and efficiency, such as implementing digital tools and automation.

- Continuous Improvement: Identify opportunities for process optimization, efficiency gains, and cost savings, and lead initiatives to drive continuous improvement within the administrative functions

This may be the right role for you if you have:

- Education: A bachelor's degree in business administration, management, or a related field is often required. A master's degree may be preferred in some organizations.

- Experience: Several years of experience in administrative management or a related field, with a track record of progressively increasing responsibility.

- Leadership Skills: Strong leadership abilities, with the ability to inspire and motivate teams, make strategic decisions, and drive organizational change.

- Communication and Interpersonal Skills: Excellent communication, interpersonal, and negotiation skills, with the ability to collaborate effectively with diverse stakeholders.

- Organizational Skills: Exceptional organizational and time management skills, with the ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously.

- Problem-Solving and Decision-Making: Strong analytical and problem-solving abilities, with the capacity to make sound decisions in complex situations.

- Knowledge of Regulations: Familiarity with relevant laws, regulations, and compliance requirements related to administrative functions.

- Technology Proficiency: Proficiency in using office productivity software, project management tools, and other relevant technology platforms.

- Ethical Conduct: Demonstrated commitment to ethical conduct, confidentiality, and professional integrity.

- Industry Knowledge: Familiarity with the specific industry, organization, or sector in which the position is based is beneficial.

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