Piramal - Executive - Procure to Pay Transition - Shared Services

Industry - Pharmaceuticals

Skills - Transition of Procure to Pay activities

Job Type - Permanent

Job Description - Transition of Procure to Pay activities in centralized Shared Service which include Knowledge gathering, documentation and knowledge transfer. Post transition, maintain accountability for service delivery, which would primarily include:

1. Conversion of Purchase requisition into duly approved Purchase orders for:

- Managing supplies and services for all major projects procurement

- Adhering to strict timelines for delivery and installations

- In charge of daily operational purchasing needs such as planning, issuing and following up on Purchase Orders delivery and shipment schedules

2. Manage Vendor Communication Process

- Follow-up for Order confirmation and on time delivery of goods/services

- Handle 2nd line communication for goods returns (defective goods etc.)

- Liaise with AP team for payment related queries from vendors

3. Collaborate with key persons to ensure clarity of the specifications and expectations for the projects

4. Knowledge of sourcing and procurement techniques as well as a dexterity in "reading" the market

5. Manage various RFX activities such as RFQ, Follow-up for quotes, compare quotes for material and generate savings for projects for all sites within India

6. Resolve vendor queries through Vendor Help desk

7. Ensure up-to date documentation as per Internal and Statutory audit requirements

8. Track and report key functional metrics to reduce expenses and improve effectiveness

9. Collaborate with key persons to ensure clarity of the specifications and expectations of the company

10. Provide input to measure supplier performance and pull necessary reports from SAP to rate vendor in terms of price, availability, delivery adherence, accurate documentation, and service

11. Coordinate with planners, business team and production sites to understand changes in production schedule and RM/PM requirement

12. Work with APAY team to resolve 3 Way mismatch issues

13. Coordinate with vendor and category managers for vendor on-boarding and ensure master data such as info records, Schema group of vendors, contracts, vendor master is updated.

14. Maintain Standard Operating Procedure of in-scope processes and timely update it.

15. Develop procurement related MIS to report agreed SLAs

16. Participate in Procurement/Purchase team meetings (relating to in scope Purchase categories), and support in identifying areas to improve cost and schedule, mitigate risks, manage claims avoidance, negotiate purchase orders and resolve issues.

- Work towards standardizing PR to PO process across various plants and business within PEL

- Own responsibility for day to day management of procurement related activities within the GBSS with a view ensuring timely, accurate & reliable outcomes. ( as per agreed SLAs)

- Identify and promote opportunities to leverage best practices and global standards within GBSS.

- Ensure that GBSS operates within the agreed upon company policies, procedures, and processes to ensure consistent and accurate Transactions processing and recommend any policy-related changes as may be necessary.

- Build and maintain strong relationships with business units/sites to ensure effective and appropriate communication occurs as required.

- Develop and maintain a strong team environment and build strong competencies in the team.

- Bachelor's degree or equivalent (preferably an engineer) with full-time MBA in Operations or Supply chain

- 4 to 6 years of recent experiences in various roles including shared services/global business services, Supply Chain consulting and/or operations and service delivery management. Experience in working for an outsourcing service provider or advisory services firm will be a plus.

- Significant knowledge of Supply Chain required. In-depth understanding of the 'Sourcing and Procurement'' in SAP environment.

- Experience in handling sourcing and procurement activities of MRO, packaging and Service item

- Should have worked on negotiations of C & D class materials

- SAP end user experience in MM module is a must. Should be able to provide 1st level support for SAP issues

- Must be well versed with the Indian central and state taxes, Imports procedure applicable to various purchase categories

- Hands-On experience in procurement MIS

- Good presentation, verbal and written communication skills with the ability to articulate complex ideas in easy to understand business terms to all levels of management.

- Demonstrates a working knowledge of MS-Office suite of software applications and tools, including Microsoft Word, Excel, PowerPoint, MS Project & MS-Outlook.

- Good listener with analytical mind

- Knowledge of Lean, Six Sigma, and other business optimization techniques is desirable

- Attention to detail, effective management and interpersonal skills, professionalism, positive attitude and a willingness to work in a team-oriented environment

- Strong exposure in creating a high performance-driven culture, employee engagement & customer centricity

- Adept in process mapping & documentation. Experienced in redesigning optimal processes (with necessary controls built in) and handling projects.

Contact - Afrin Patel