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20/01 Diksha Mittal
Principal Consultant at SaplingsHR

Views:8003 Applications:116 Rec. Actions:Recruiter Actions:28

Manager - Finance & Admin - NGO (5-8 yrs)

Delhi/NCR Job Code: 414648

An international NGO hiring for Manager Admin & Finance

TITLE: Manager-Admin & Finance

LOCATION: New Delhi

DEPARTMENT: Administration & Finance

REPORTS TO: Administratively to Director-Programs & Functionally to Chief Financial Officer

SUPERVISES: Administration & Finance/Accounts staff within the state/project

GRADE LEVEL: Manager (VI)

A. POSITION PURPOSE:

Under the supervision of the Director-Programs responsible for all Financial and Administrative matters at the Project Office and overseeing the functions performed by the Administrative & Accounts Officer(s)/Assistant(s) at various locations within the project.

B. DUTIES AND RESPONSIBILITIES:

- Accounting: Independently manage the overall state operations on Lawson ERP system. This would include review and tracking of the entire process beginning from voucher generation through payment and approval of reports.

- Adherence to A&F Policies & Procedures: Ensure strict compliance with A&F policies and procedures. Responsible for ensuring quality services and support in the state within the framework of policies and procedures. Monitoring of field level activities at locations, where there is no A&F support.

- Fund Management: Responsible for control over funds/ imprest balances, preparation and utilization of cash flow statements and forecasting normal and abnormal requirements of funds and manage fund replenishments

- Budgetary Control: Monitor project budgets and maintain state wise budget versus expenses. Provide support to A&F HO for compilation of reports to donors. Stringent monthly budgetary control and variance reports generated at state level, obtaining clarifications and undertaking corrective and remedial measures as deemed necessary.

- Procurement: Responsible for procurement activities at state in terms of understanding the requirement of goods and services, planning, checking, execution and documentation according to existing donor budgets and procurement processes / policies.

- Guidance/ Training: Provide clarifications on A&F guidelines and operational matters to A&F and non A&F staff at state offices as well as providing training support for field A&F training programs conducted by A&F HO.

- Administration: Responsible for ensuring upkeep and maintenance of state office, Maintenance of inventory and fixed assets, travel and accommodation arrangements, logistics for trainings/meetings, leases, vehicles, utilities, security, house-keeping, front office management, receipt/dispatch of mail, etc. Responsible for setup of new project office as per project requirement

- IT Services: Responsible for implementation of IT polices, ensuring primary level IT support to state and other field offices within the state on backups, software and hardware installations, maintaining off site backups, e-mail and LAN set up etc. including interacting with IT vendors and service providers.

- Audits: Responsible for smooth execution of audits at state level by Indian statutory auditors, internal auditors, FCRA audit and donor audit (as applicable) including timely and appropriate action on observations/ recommendations.

- Non-HR Legal: Responsible for ensuring compliance with applicable laws and statutory requirements, engaging and resolving at a primary level legal issues with the assistance of A&F HO.

- A&F data Analysis: Responsible for providing A&F data and analysis to Program team and A&F HO as required, in timely and accurate manner to assist in decision making.

- A&F Help Desk: Assisting staff at state/project office and other locations within the state/project to resolve queries and troubleshoot administrative, finance activities.

QUALIFICATION AND EXPERIENCE:

- Chartered Accountant/Cost Accountant/MBA (finance) with post qualification work experience of 5-8 years.

ESSENTIAL VALUES, BEHAVIORS AND SKILLS

- Integrity

- Maturity

- Managerial and Leadership capability

- Communication skills

- Excellent exposure to computerization especially financial accounting packages

- Superior interpersonal and man management skills

- Multi-tasking ability

- Negotiation skills

- Sound technical knowledge

- Analytical and methodical approach

- High level of trouble shooting skills

COMPETENCIES:

- Results Focused: Move focus from analysis to action; show persistence to overcome obstacles; take immediate action to solve problems; ensure follow through. Persists to overcome obstacles

- Customer Service Orientation: see from the client point of view; keep client needs paramount when making decisions and taking action; think beyond current client base; understand the forces that impact those we serve and those we could serve in the future. (Client refers to all internal/external stakeholders and customers. Works closely with the people the organisation serves to find out what they value the most.

- Take Responsibility: initiate action without needing direction; act like an owner of the organization; take preventive action to head off anticipated problems. Takes an active part in addressing problems, rather than just pointing them out to others

- Attention to Detail: ensure that all important details of a situation are attended to; develop and follow systems to keep things in order. Requests or seeks data or back-up information to support others- assumptions.

- Communicate & Share Information: share information people need to make decisions or avoid problems; keep people informed about all issues that may affect them. Communicates clearly, concisely and to the point. Keeps people informed on a timely basis of change, key events and decisions that may affect them

This job opening was posted long time back. It may not be active. Nor was it removed by the recruiter. Please use your discretion.

Women-friendly workplace:

Maternity and Paternity Benefits

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