Indus School - Director - Administration

Job Description:

Position: Director Administration

Responsible to: Principal

Role: He will be directly responsible to the Principal on all matters pertaining to general administration, IT infrastructure, budgeting, purchase and Facilities Management.

Key Competency Requirements:

- Leadership skills and delegation

- Project management

- High organizing skills and implementation capability

- Time management - Prioritize tasks, multitask and complete tasks on time

- Ability to plan well and display foresight in decisions

- Sound concept knowledge of admin related issues

- Network with agencies and vendors

- Interpersonal communication skills

- Thinking innovatively and creativity – generate ideas and carry it on to implementation

- Problem solving and trouble shooting ability

- Team work and understanding team dynamics

- High energy, initiative and drive

Specific Responsibilities:

- Security and maintenance of all School infrastructure and real-estate, including sanitation and supply of electricity and potable water. This will include all aspects of facilities management

- Security of School premises, reception of visitors, traffic control, transport management and legal cases

- Documentation of staff and students, operation of School Management System

- Travel arrangement of staff and students, excursions, coordination of out-of-visits by staff and students, and formalities connected with exchange programmes

Contracting and ensuring efficient functioning of all out- source agencies. This will include:

- Supervision of catering services

- Maintenance and upkeep of School premises and housekeeping chores

- Health and hygiene of staff, students and the campus.

- Running of cafeteria

- Stationery and book shop

- Tailoring services

- Landscape management

- As budget manager, assist the Principal in preparing and monitoring annual budget, as well as expenditure

- Produce each month a statement of the School’s financial position

- Ensure timely collection of fees and disbursement, payment of salaries and processing and clearance of all bills

- Manage all natural disasters, emergencies and accidents

- Liaise with the local police, fire brigade, local administration and travel agencies

- Responsible for maintenance and allotment of on-campus family accommodation

- Monitor all matters pertaining to infrastructure

- Organize a correct and transparent purchase procedure

- Be the one-point contact person between the School and the Parents, by sending timely e-mails on important issues

- Be the loss-prevention officer of the School, and be vigilant for any losses / wastage

- Be in charge of the basic HR issues of leave for all Teachers and Staff

- Carry out Inventory Management of all property of the School

- Organize an effective School uniforms procurement and distribution system