Reports to : Head - HR

Department : Human Resources

Company Overview :

The Group of Companies is a worldwide group of independent financial service providers serving the world's elite hedge funds, private equity and real estate firms, institutional banks, Global 1000 companies and high net worth individuals. companies service these sectors around the world by offering hedge fund administration, custody and fund trading, financial products and corporate and trust planning solutions.

Position Purpose

This is a HR Generalist role to support the continued growth of the operations in the Cork office. The primary focus is to support the HR Manager & to work closely with the HR administrator to provide full administrative support for the HR function. The HR Generalist will also be required to participate in the consistent roll out of regional and global HR projects and initiatives and helping to ensure consistency and understanding across the divisions .

Main Job Functions/Responsibilities :

On-boarding/Off-boarding

- Coordinate and support the on-boarding program/procedures and monitor participation in and completion of program requirements for both new hires and their managers.

- Participate in and coordinate employee induction.

- Liaise with Training Administration as appropriate relating to new starts.

- Work closely with the HR Manager to ensure employees termination or resignation from the Company are managed in compliance with local employment law.

- Coordinate the online Exit Survey and conduct follow up exit interviews; consolidate feedback for the HR Manager.

Recruitment & Resource Planning :

- Maintaining the accuracy of the complete hiring process from liasing with management and candidate selection through to final approval of hire.

- Support the HR Manager on projects relating to Compensation & Benefits, Performance Planning & Review, Employee Engagement & Retention and Talent Management.

- Actively manage the promotion of recruitment campaigns e.g. graduate recruitment campaign, and building relationships with educational institutes nationwide.

- Manage the company referral scheme.

Payroll :

- Input changes to internal payroll documentation in a timely and efficient manner, reflecting any changes that occurred throughout the previous month for sign-off by HR Manager.

- Prepare annual Compensation and Benefit statements.

Employee Relations :

- Provide accessible and visible support and guidance to employees in compliance with Company policy and employment law.

Performance Management & Review :

- Support and coordinate the bi-annual Performance Planning & Review Process as well as the review portion of the On-boarding Program

Communications :

- Partner with the HR Manager to develop and implement communications processes in (regional location) to foster and enhance positive employee relations and retention.

- Communicate all relevant issues pertaining to HR policy, local employment market, recruitment etc in a timely and proactive manner to the HR Manager.

- Work closely with HR Manager to ensure all employees understand the key performance measures for his/her role.

HR Policies & Procedures :

- Ensure implementation, application and compliance with all HR Policies & Procedures.

- Ensure the effective administration of all HR functions in response to Management and Employee needs within your region.

HR Projects :

- Proactively and positively participate in various Company wide projects as part of the HR team.

- Implement HR initiatives in support of company Business & Strategic Plans.

Reporting :

- Report to the HR Manager key statistics and KPI's relating to regional HR activity.

- Weekly written report of key HR statistics relating to recruitment, turnover, absenteeism.

- Provide feedback to the HR Manager on Exit interview comments

- Ensure the HR system is kept up to date at all times and ensure timely delivery of Business Intelligence Reports from the system to HR as required.

HR Systems :

- Maintain HRIS ensuring it is up to date and accurate.

- Support the online Performance Planning & Review process.

- Assist with the reporting of key HR metrics and KPI's to HR Manager.

Education, Qualifications and Experience :

- Degree Human Resource Management or a related discipline (essential)

- 8 years plus Human Resources experience in a similar role

- Solid understanding of Recruitment processes and Human Resources functional areas and practices

- Must be able to demonstrate prior capabilities across the spectrum of HR

- Strong business/customer service orientation is essential

- Daily exposure to HRIS, Oracle, is essential

- Proven working knowledge of employment law, policies, affirmative action and diversity

- Ability to be flexible, resilient, and multi-task and prioritise effectively with shifting priorities and timeframes

- Proven judgement and decision making skills

- Equity and ethical behaviour

- Strong communication and influencing skills

- Strong organizational, administrative and analytical skills

- High level of energy, creativity and independent thinking

- Computer proficiency, demonstrated competencey in Microsoft Word, PowerPoint, Visio, Excel and SharePoint

Key Competencies:

- Technical Knowledge and Commercial Acumen

- Quality and Risk Management

- Decision-Making

- Client Service

- Communication

- Communication

- Teamwork

- Coaching

- Drive for Results

- Adaptability

NOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties to meet the ongoing needs of the organization.

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