Role Profile ID TBD

Job Title : Assistant Manager Contracts

Job Grade : Assistant Manager / B4 equivalent

Business Area (e.g. Cluster and SBU) : Sourcing

Name of Current Job Holder(if vacant leave blank; if interim say so) : New Role

Reports To : Associate Vice President, BSS Operations - Sourcing

Number of Direct Reports (the minimum requirement, but direct report job titles can also be listed here) : No direct reports at the moment; it will depend on the size and structure of the department on how it develops; should have the ability to manage a team of minimum 3 resources in future.

SAP Position ID Number (If role/position on UK SAP HR system) : WIP

SAP Organisation Unit Number (If role/position on UK SAP HR system) : WIP

Controlled Function AND For Which Company Registered (if role requires FSA Approved Persons registration) BSS

Overall Job Purpose :

- Manage contracts drafting and negotiations till final sign off of the contracts

- Ensure the priority list of suppliers to be remediated is worked upon with top urgency and diligence, and that the management team is kept updated on a regular basis with progress, issues /concerns and findings

- Provide assistance to the other contract remediations / reviews and ad-hoc projects as necessary

Key Accountabilities & approximate time split (%)

(Ideally 4-10 points or headings with sub-points. Quantify where possible e.g. cost/income budget, no of subordinates, likely no of yrs/mths to complete longest task. Could note key external/internal lateral relationships) General

- Ensure that all sourcing/supplier facing activity meets Barclays policy, compliance and audit requirements

Routine :

- Ensuring contract compliance with key risks associated with 3rd party supplier engagement like IT Security, Logical Assess Management and Data Privacy, etc.

- Follow the defined process ensuring compliance with Barclays audit standards

- Develop and implement procedures for contract management and administration as may be required within the process

- Prepare contracts from Barclays standard template agreement(s)

- Send contracts to suppliers and liaison with suppliers to ensure closure of contracts on time

- Ability to work with Global Risk Leads for deviations from the standard template agreement

- Complete the required documentation and follow-up actions for each deliverable until closure

- Ensure the process of contract completion and handover is diligently followed and recorded

- Ensure that the signed contracts are communicated to all relevant parties to provide contract visibility and awareness, interpretation to support

- Maintain an up to date, accurate Tracker and any other relevant records for governance; Maintain data and records as per Barclays policy and for audit purposes

- Report progress against the Tracker and any risks, issues and dependencies following the defined processes

- Prepare & present weekly / monthly status dashboards to senior stakeholders

- Work on feedbacks from all Stakeholders including Sourcing Category Leads

- Other tasks applicable to the Job Purpose as requested.

Teamwork :

- Support and contribute to team building and team dynamics through personally demonstrating team attributes

- To be a role-model for the Team in terms of performance/ behaviour/ attitude

- Ensure strict adherence to compliance

- Work with people and able to manage work independently

- Ensure team work to deliver in agreed/given timelines

Risk and Control Objective :

- Ensure that all activities and duties are carried out in full compliance with regulatory requirements, Barclays Operational Risk Framework and internal Barclays Policies and Standards.

Competencies & Proficiency Levels Competency Proficiency Level :

- Barclays Knowledge Intermediate

- Business Process Management Intermediate

- Develop customer (internal/ external) orientation Intermediate

- Financial Services Knowledge Intermediate

- Relationship Management Intermediate

- Results Orientation Extreme

- Accounting Concepts & Principles Intermediate

- Business Performance Management Intermediate

- Decision Making Extreme

- Flexibility & Adaptability Extreme

- Innovative Approach Extreme

- Problem Solving Extreme

- Quality Orientation Extreme

- Risk Detection & Monitoring Extreme

- Systems Knowledge Intermediate

- Teamwork Extreme

- Verbal Communication Extreme

- Written Communication Extreme

- Knowledge Management Extreme

- Project Management Intermediate

- Risk Management & Control Extreme

- Market Research & Analysis Intermediate

Technical Skills/Competencies :

- Proficient with Windows Operating Systems and excellent knowledge of MS Office (Word, Excel, PowerPoint)

- Should be experienced and an expert in being able to produce top quality dashboards for top management covering progress updates, including findings and issues or concerns as may be evident from time to time in PowerPoint and Excel

- Preferred experience in contract management and/or contract repository tools

- Knowledge and understanding of sourcing/procurement standard concepts and practices appropriate to the level of the role.

Knowledge and Expertise :

Personality :

- Ability to deliver on promise, pro-active, change agent, highest level Integrity and confidentiality.

- Rapport building, relationship management, time management, organizing skills, excellent communication skills (written as well as oral), enthusiastic, self-motivated, assertive, result oriented, ability to deal with people, high energy levels and analytical and problem solving skills.

Specific Job Skills :

- Ability to liaise and build excellent rapport within the organization as well as with suppliers

- Should display excellent interpersonal skills, strong negotiation skills with external suppliers and internal stakeholders

- Excellent data management skills and proven ability in producing informative reports and tracking mechanisms

- Ability to handle stress and proficient at time management;

- Commitment to quality and ability to manage performance and change

- Proven experience in studying contracts and working with the Legal teams towards remediating the contracts

- Excellent skills with analyzing and articulating the work with Legal, Sourcing Manager and Suppliers

Experience, qualifications and other requirements specific to the role Education :

- Graduate from a reputable Institute or University in legal discipline

Experience :

- Minimum 5 years of broad commercial / procurement experience primarily handling contracts and negotiations

Additional requirements : Over the next 12 months, implement the process and negotiate contracts and aim at successfully meeting the targets as agreed with the business;

- Maximize success of the job purpose by diligently and actively seeking signed contracts from the suppliers, using support/ escalation where necessary;

Barclays Behaviors particular importance to this role :

- Drive Quality Performance

- Build Pride and Passion

- Delight Customers

- Protect and Enhance our Reputation

Additional critical qualities :

- Power Point presentation

- Effective written and verbal communication

- Persistence and Self Driven

- Excellent Interpersonal Skills

This job opening was posted long time back. It may not be active. Nor was it removed by the recruiter. Please use your discretion.